Administrative Coordinator

Manufacturing Inc; Killingly (CT); Vor Ort; USD 28.000 - 40.000; Vollzeit

Benefits dieser Stelle

Health insurance

Full-time hours

Training opportunities

Zusammenfassung

Spherion is seeking an Administrative Assistant to support accounting and operations in a dependable, well-organized manner. The role emphasizes routine clerical duties, document management, and basic bookkeeping using tools like Microsoft Excel, QuickBooks, and Google Drive.

You will assist with accounts payable/receivable, journal entries, and inventory-related tasks while maintaining clear digital records and supporting office leadership.

Qualifikationen

• Strong organizational skills and attention to detail.
• Proficient with Microsoft Office and cloud storage tools.
• Familiarity with basic bookkeeping concepts.
• Ability to handle Accounts payable/receivable tasks.
• Willingness to learn accounting software.

Aufgaben

• Perform document management and clerical duties, file organization, and Google Drive maintenance.
• Support accounts payable, accounts receivable, and general bookkeeping tasks.
• Process journal entries and organize receipts for financial tracking.
• Order office supplies and manage inventory and shipping logistics.
• Assist with COI requests, lien tracking, and project documentation.

Kenntnisse

Organization

Detail-oriented

Dependable

Computer literacy

Microsoft Excel

Outlook

Google Drives

Accounts payable

Accounts receivable

Bookkeeping

Tools

QuickBooks

Quantum

Payroll4Construction

Certified Payroll

Microsoft Excel

Google Drive

Jobbeschreibung

Spherion is looking for an Administrative Assistant / Office Support professional to join our team. This support-level role focuses on completing routine, administrative tasks to assist our accounting and operations staff, allowing them to remain focused on primary responsibilities. The ideal candidate will be dependable, well-organized, comfortable with computers and standard software, and capable of executing established processes seamlessly across various day-to-day office needs.

Benefits and Compensation

Competitive Pay: $25/hr DOE to start! If you are transitioning from another Accounting role, we offer great starting rates for our second-shift hours. Comprehensive Benefits: Includes premium health insurance (medical, dental, vision) and eligibility for an incentive recognition bonus program. Career Advancement: Access to specialized training in plant machine operator or assembly techniques and fast-track promotion opportunities.

Responsibilities Include

• Document Management & Clerical Duties: Manage filing, scanning, and document organization. Set up and maintain project/job folders while organizing files in Google drives and secondary databases.
• Accounting & Financial Support: Deliver basic Accounts payable, accounts receivable, and overall Bookkeeping support. Prepare routine Journal entries for financial tracking and organize credit card receipts and documentation.
• Office & Operational Logistics: Handle office supply ordering and inventory, process mail and shipping, manage fleet/office administrative needs, and maintain workplace inventory.
• Project & Compliance Tracking: Assist with COI (Certificates of Insurance) requests and tracking, manage lien waivers, track project documents, and organize inventory.
• Paperwork & Data Entry: Perform general data entry, basic record maintenance, and prepare routine field and service paperwork. Maintain clear digital records across internal platforms and Google drives.
• Administrative & Software Support: Provide reliable Administrative support to office leadership, generate standard administrative reports using microsoft Excel, and record transactions in quickbooks.
• Reporting & Task Assistance: Draft routine operational reports and spreadsheets using microsoft Excel to offer ongoing Administrative support across departments.
• Team Collaboration: Execute additional tasks, routine clerical duties, and general Administrative support under the direction of accounting and operations personnel.

Skills and Qualifications

• Office & Software Proficiency: Comfortable using standard software suites including Microsoft Office, microsoft Excel, Outlook email, and basic cloud storage like Google drives.
• Accounting & Bookkeeping Knowledge: Familiarity with basic Bookkeeping principles, entry-level Accounts payable, accounts receivable operations, and drafting simple Journal entries.
• Financial Software Familiarity: Experience or willingness to learn accounting software such as quickbooks, Quantum, Payroll4Construction, or Certified Payroll processing.
• Core Core Administrative Traits: Highly organized, dependable, detail-oriented, and able to follow established procedural guidelines.
• Industry Background: Prior experience performing Bookkeeping or general administrative work in a construction office is helpful, but not required.
• Accounting Concepts: Fundamental understanding of general ledger updates and basic Journal entries.

What's in it for You

• Competitive Pay Structure: Competitive starting hourly rate of $25/hr with structured full-time hours (Monday-Friday, 8:00 AM - 4:30 PM).
• Clear Task Guidance: Work under direct support from experienced accounting staff with established workflows and explicit task guidance.
• Broad Skill Exposure: Gain exposure to diverse operational software tools like quickbooks, specialized construction platforms, and core workplace software like microsoft Excel.
• Balanced Workday: Enjoy a predictable schedule with a 1/2 hour unpaid lunch break taken flexibly between 11:00 AM and 1:00 PM.
• Financial & Administrative Growth: Hands-on experience executing Accounts payable tracking and procedural financial support.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, or veteran status