LA Administrative Concierge & Office Coordinator

Norton Rose Fulbright LLP; Los Angeles (CA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) plan

Fertility benefits

Commuter benefits

Paid time off (20 days)

Parental leave

Child care support

Job summary

Norton Rose Fulbright US LLP in Los Angeles seeks a dependable Administrative Coordinator to act as the first point of contact for visitors and to provide high-level client services. You will escort guests, coordinate conferences, catering, travel and IT needs, and assist with office events.

The role requires in-office attendance Monday–Friday 8:30 AM–5:00 PM, with occasional overtime. Salary is in the LA market range, plus bonus opportunities based on performance.

Qualifications

• Minimum 1-3 years of customer service or reception experience in a large office environment.
• High school diploma required; Bachelor’s degree preferred.
• Excellent written and oral communication skills including tactful interaction with other professionals and proper etiquette.
• Professional, positive attitude and strong commitment to customer service.
• Proficiency in Microsoft Office Suite.
• Experience utilizing online resources for research and reservations.
• Event coordination experience a plus.
• Ability to manage multiple projects and adapt to changing priorities.
• Demonstrate initiative, strong work ethic, and willingness to learn new skills.

Responsibilities

• Greet clients and visitors and follow firm security procedures and protocol for all visitors.
• Assist with scheduling conference rooms using online tools and coordinate catering, AV equipment, and other services.
• Remain current with the firm’s structure, offices, practices, and personnel hierarchy.
• Provide client concierge services including hotels, restaurants, travel, and transportation arrangements.
• Prepare budgets and assist in securing vendors for Los Angeles office events.
• Coordinate logistics for meetings and events, including trainings and practice team meetings.
• Assist with coordination and execution of firm sponsorships and client entertainment tickets.
• Reconcile invoices and credit card statements and process payments in the expense system.
• Manage visiting attorney offices and visitor badges; maintain parking validation records.
• Submit maintenance requests in the building tenant service system.

Skills

Customer service

Reception

Communication

Microsoft Office

Research & reservations

Event coordination

Multi-tasking

Professional demeanor

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

Norton Rose Fulbright US LLP in Los Angeles seeks a dependable Administrative Coordinator to act as the first point of contact for visitors and to provide high-level client services. You will escort guests, coordinate conferences, catering, travel and IT needs, and assist with office events.

The role requires in-office attendance Monday–Friday 8:30 AM–5:00 PM, with occasional overtime. Salary is in the LA market range, plus bonus opportunities based on performance.