Administrative Clerk: Order Processing & Invoicing

BakeMark; Menomonie (WI); On-site; USD 38,000 - 48,000; Full time

Job summary

BakeMark is seeking an organized administrative assistant to process all incoming orders from Sales force, customers, and BakeMark affiliates under direct supervision. You will enter orders, review files, and coordinate with customers and sales reps on item availability.

Responsibilities include invoicing daily credit memos, handling credit and collections inquiries, and performing back-office duties such as cash handling and data input.

Qualifications

• High school diploma or equivalent.
• 1–3 years of administrative experience (manufacturing or warehouse preferred).
• Proficiency in Microsoft Office (Excel required).
• Experience with inventory systems a plus.
• Strong attention to detail and organizational skills.

Responsibilities

• Process all incoming orders from Sales force, customers, and BakeMark affiliates under supervision.
• Download and review orders; enter orders into NDS/PSP systems as needed.
• Notify customers or sales reps of item outs and provide COAs and specs as necessary.
• Invoice credit memos daily; handle credit and collections inquiries by phone or direct calls.
• Support office operations: back-office duties, cash handling, and data input.

Skills

Attention to detail

Organizational skills

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Excel

Inventory systems

Job description

SUMMARY: Under direct supervision, process all incoming orders from Sales force, customers, and BAKEMARK affiliates as assigned.

ESSENTIALDUTIESANDRESPONSIBILITIES:

• DownloadPSPordersintoNDSsystemafterreviewand correctionofROEEditList.
• Whennecessary,manuallyenterordersintoNDSorPSPsystem.
• Reviews andcorrectsOrderFileStatusReport.Transfersorderfileforrouting.
• Notifycustomersorsalesreps.ofcustomeritem“outs”.
• EnsuresCOAs, andSpecSheetsareprovidedtoCustomers as necessary.
• Dailyinvoicingofcreditmemos.
• CreditandCollectionsAnswerstelephone anddirectcallstoappropriateperson.
• Researchcustomer,SalesRepandBAKEMARKAffiliateinquiries.
• BackuptoWill-Callandotherpositionsas directed bySupervisor.
• ProvideSalesRepresentativevacationrelief.
• Files documents asdirected.
• Assist Office Supervisor with back-office duties as needed; such as cash handling and NDS data input.
• Treatallcustomers both externalandinternalwith dignityandrespect.
• Adheretoallcompanypolicies, proceduresandsafetyrulesas statedintheEmployeeHandbookand otherwise postedorcommunicated.
• Otherdutieswillbeassigned as neededtomeetcompanygoals and objectives.

Qualifications:

• High school diploma or equivalent
• 1–3 years of administrative experience (manufacturing or warehouse preferred)
• Proficiency in Microsoft Office (Excel required)
• Experience with inventory systems a plus
• Strong attention to detail and organizational skills

SUMMARY: Under direct supervision, process all incoming orders from Sales force, customers, and BAKEMARK affiliates as assigned.

ESSENTIALDUTIESANDRESPONSIBILITIES:

• DownloadPSPordersintoNDSsystemafterreviewand correctionofROEEditList.
• Whennecessary,manuallyenterordersintoNDSorPSPsystem.
• Reviews andcorrectsOrderFileStatusReport.Transfersorderfileforrouting.
• Notifycustomersorsalesreps.ofcustomeritem“outs”.
• EnsuresCOAs, andSpecSheetsareprovidedtoCustomers as necessary.
• Dailyinvoicingofcreditmemos.
• CreditandCollectionsAnswerstelephone anddirectcallstoappropriateperson.
• Researchcustomer,SalesRepandBAKEMARKAffiliateinquiries.
• BackuptoWill-Callandotherpositionsas directed bySupervisor.
• ProvideSalesRepresentativevacationrelief.
• Files documents asdirected.
• Assist Office Supervisor with back-office duties as needed; such as cash handling and NDS data input.
• Treatallcustomers both externalandinternalwith dignityandrespect.
• Adheretoallcompanypolicies, proceduresandsafetyrulesas statedintheEmployeeHandbookand otherwise postedorcommunicated.
• Otherdutieswillbeassigned as neededtomeetcompanygoals and objectives.

Qualifications:

• High school diploma or equivalent
• 1–3 years of administrative experience (manufacturing or warehouse preferred)
• Proficiency in Microsoft Office (Excel required)
• Experience with inventory systems a plus
• Strong attention to detail and organizational skills

Bilingual English/Spanish candidates are strongly encouraged to apply.