Administrative Clerk — Landscaping Office & Data Entry

United Land Services; Florida; Sur place; USD 38 000 - 48 000; Plein temps

Résumé du poste

United Land Services is seeking an Administrative Clerk to support field and office teams. You will handle data entry, document preparation, scheduling, and general clerical duties in a fast-paced landscaping environment.

Responsibilities include using Aspire to schedule jobs, maintaining records, processing AR & AP tasks, proofreading reports, and assisting branch management with correspondence and meetings.

Qualifications

• Requires high school diploma or equivalent and 3–5 years of administrative experience.
• Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint).
• Experience in blue-collar environments and in landscape/construction contexts is a plus.

Responsabilités

• Record Management: Compile, update, and maintain company records efficiently.
• Scheduling: Use Aspire to schedule construction and landscaping jobs.
• Information Gathering: Collect information from documents and field personnel for landscaping projects.
• Data Entry: Accurately input data into the Aspire landscaping platform.
• Project Tracking: Reconcile project totals and hours within the system.
• Clerical Duties: Perform general clerical tasks including AR & AP duties.
• Administrative Assistance: Assist branch management with correspondence and meetings.
• Proofreading: Review reports for typing, spelling, punctuation, and grammar errors.
• Materials Handling: May pick up and distribute materials.
• Equipment Maintenance: Maintain company property and equipment.
• Relationship Building: Foster positive working relationships with colleagues, vendors, and customers.
• Time Management: Meet deadlines without compromising service or quality.
• Safety Promotion: Promote workplace safety.
• Compliance: Ensure adherence to codes, laws, rules, and policies.
• Training: Complete training classes and seminars as required.
• Additional Tasks: Perform other assigned duties.

Connaissances

Communication skills

Attention to detail

Organizational skills

Teamwork

Confidentiality

Formation

High school diploma or equivalent

Outils

Aspire Landscape Management Software

Exactix

Supply Pro

Vendor suite

Description du poste

United Land Services is seeking an Administrative Clerk to support field and office teams. You will handle data entry, document preparation, scheduling, and general clerical duties in a fast-paced landscaping environment.

Responsibilities include using Aspire to schedule jobs, maintaining records, processing AR & AP tasks, proofreading reports, and assisting branch management with correspondence and meetings.