Administrative Clerk/ Front Desk

Acadia Healthcare; Madison (WI); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) match

Paid time off

Professional development

Weekend rotation

Job summary

Acadia Healthcare in Madison, WI is seeking a Front Desk Administrative Clerk to join our team on a full-time basis with weekend rotation.

The role includes handling front office duties, greeting visitors, routing inquiries, and supporting staff while benefiting from comprehensive medical, dental, and vision insurance, a 401(k) plan with company match, paid time off, and professional development opportunities.

Qualifications

• High school diploma or equivalent required.
• Strong organizational and communication skills.
• Ability to handle multiple tasks in a fast-paced environment.

Responsibilities

• Manage front desk and general administrative tasks.
• Greet visitors, direct inquiries, and support staff.
• Answer and route phone calls; take messages as needed.
• Process mail and maintain organized records.
• Track office supplies and coordinate with vendors to ensure a well-stocked office.
• Answer and transfer telephone calls or take messages.
• Handle facility inquiries and provide general information.
• Sort and deliver incoming mail and send outgoing mail.
• Copy, file and update documents.

Skills

Reception duties

Customer service

Telephone etiquette

Document management

Inventory tracking

Education

High School diploma

Job description

Overview

Front Desk Administrative Clerk

Full time

Weekend rotation

Fully benefited

Why Join

• Competitive compensation with industry leading annual performance-based bonus opportunity


• Comprehensive benefits including medical, dental, and vision insurance


• 401(k) with company match to support your financial future


• Generous paid time off for vacation, sick days, and holidays


• Professional development & leadership training to sharpen your skills

Purpose Statement:

Perform general clerical duties in accordance with the office procedures of the facility.

Responsibilities

Essential Functions:

• Responsible for handling front office reception and general administrative duties.


• Serves visitors, vendors and other outside guests by greeting, welcoming and directing them appropriately.


• Notify facility personnel of visitor’s arrival.


• Maintain security by following established procedures including monitoring guest logbook and issuing visitor badges, if required.


• Keep track of inventory and work with supply vendors to ensure a well-stocked office.


• Answer and transfer telephone calls or take messages.


• Handle facility inquiries and provide general information.


• Sort and deliver incoming mail and send outgoing mail.


• Copy, file and update paper and electronic documents.

Other Functions:

• Perform other functions and tasks as assigned.

Qualifications

Education/Experience/Skill Requirements:

• High School diploma or equivalent required.

While this job description is intended to be an accurate reflection of the requirements of the job, management reserves the right to add or remove duties from particular jobs when circumstances (e.g. emergencies, changes in workload, rush jobs or technological developments) dictate.

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual’s characteristics protected by applicable state, federal and local laws.

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