Administrative Clerk: AP & Purchasing Specialist

Walworth County; Elkhorn (WI); On-site; USD 42,000 - 65,000; Full time

Job summary

Walworth County is seeking a detail-oriented Accounts Payable/Purchasing support specialist. The role shares responsibilities between centralized accounts payable and the purchasing division, with about 50% of time on each area, and requires strong Microsoft Office 365 skills to maintain records and facilitate contract administration.

Typical duties include processing invoices, approvals of p-card transactions and expenses, managing vendor documentation, and coordinating contract renewals and

Qualifications

• High school diploma or equivalent required. Two to three years of relevant experience preferred.
• Significant experience with Microsoft Word and Excel or similar software.
• Demonstrated ability to multi-task and maintain accurate records.

Responsibilities

• Review A/P invoices for accuracy and compliance with county policies.
• Process invoices for payment including checks and ACH transfers.
• Review and approve employee p-card transactions and expense reimbursements.
• Backup for journal entry imports of departmental transactions.
• Maintain vendor documentation and assist with IRS 1099 classification.

Skills

Multi-tasking

Accurate recordkeeping

Microsoft Word/Excel

Office 365

Data entry

Customer service

Written/verbal communication

Independent work

Problem solving

Time management

Education

High school diploma or equivalent

2–3 years relevant experience

Tools

Tyler Munis

Adobe Acrobat Pro DC

ReadySign

Euna Procurement

Microsoft Office 365

Job description

Walworth County is seeking a detail-oriented Accounts Payable/Purchasing support specialist. The role shares responsibilities between centralized accounts payable and the purchasing division, with about 50% of time on each area, and requires strong Microsoft Office 365 skills to maintain records and facilitate contract administration.

Typical duties include processing invoices, approvals of p-card transactions and expenses, managing vendor documentation, and coordinating contract renewals and