Accounts Payable & Purchasing Clerk

Walworth-County; Elkhorn (WI); On-site; USD 52,000 - 75,000; Full time

Job summary

Walworth County is seeking a Finance/Procurement Support professional to assist the centralized accounts payable function and the purchasing division. You will review invoices, process payments, and maintain vendor records while also supporting contract review, open records requests, and procurement project files.

Ideal candidates have a high school diploma and 2–3 years of relevant experience, with strong Microsoft Word/Excel and Office 365 skills, and Excellent customer service capabilities.

Qualifications

• High school diploma or equivalent competencies, and two to three years of relevant prior experience.
• Proven ability to multi-task and maintain accurate records.
• Significant experience using Microsoft Word and Excel or similar software.

Responsibilities

• Review accounts payable invoices for accuracy and compliance with county policies.
• Process invoices for payment including checks and ACH vendor payments.
• Review and approve employee p-card transactions and monthly statements.
• Review and approve employee expense reimbursements for compliance.
• Serve as backup for journal entry imports of departmental subsystem transactions.
• Maintain vendor documentation in financial software and assist with IRS 1099 classification.
• Support purchasing team by reviewing contracts for renewal, processing extensions, and performing debarment checks.
• Coordinate contracts through electronic signature system for approvals and proper recordkeeping.
• Maintain certificate of insurance files and assist with open records requests.
• Distribute approved purchase orders and manage PO changes.
• Maintain project files and ensure archival of completed documentation.
• Establish and maintain working relations with staff, vendors, and agencies.
• Answer inquiries, greet visitors, and provide information to the public.

Skills

Multi-tasking

Accurate record keeping

Microsoft Word

Excel

Microsoft Office 365

Customer service

Written communication

Verbal communication

Interpersonal skills

Independent worker

Education

High school diploma or equivalent

Tools

Tyler Munis

ReadySign

Euna Procurement

Adobe Acrobat Pro DC

Microsoft Office 365

Job description

Walworth County is seeking a Finance/Procurement Support professional to assist the centralized accounts payable function and the purchasing division. You will review invoices, process payments, and maintain vendor records while also supporting contract review, open records requests, and procurement project files.

Ideal candidates have a high school diploma and 2–3 years of relevant experience, with strong Microsoft Word/Excel and Office 365 skills, and Excellent customer service capabilities.