Administrative Clerk — AP & Guest Services

Clayton; Richfield (NC); On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

Health, dental, vision benefits

401K with company match

Parental leave

Tuition reimbursement

Employee Assistance Program

Job summary

Clayton is seeking an Office/Clerical candidate to provide a world-class front-desk experience and support daily office operations. The role involves processing vendor invoices, routine accounting tasks, and coordinating facility interactions.

The ideal candidate will have strong Excel/Word skills, 2+ years’ related experience, and familiarity with Oracle and AP processes. This is a full-time position with benefits and room for growth.

Qualifications

• High school diploma or equivalent preferred.
• Proficient in Excel and Word.
• Minimum of two (2) years’ relevant experience.
• Knowledge of accounts payable accounting techniques and methods.
• Familiarity with reconciliation techniques, filing procedure, and file maintenance.

Responsibilities

• Match packing slips (PO’s) to invoices for accounts payable.
• Key into GL accounts payable batches and scan (manual code).
• AP Mailbox distribution for 913 and 904.
• Expense Tracking for team spending.
• Point of contact for accounts payable team.
• Coordinate guests and scheduled delivery appointments.
• Answer the main phone line – route calls, take messages, and manage the initial communications.
• Point of contact for ordering supplies in Oracle.
• Store office supplies when delivered.
• Filing, making copies, printing, and any other pertinent administrative responsibilities as assigned.
• Assist potential candidates with an online application process.
• Any additional duties or special projects as requested by the Materials Manager.
• Sign for UPS & FEDEX deliveries.
• Cycle Counts
• Other duties as assigned.

Skills

Excel

Word

Education

High school diploma

Tools

Oracle

Job description

Clayton is seeking an Office/Clerical candidate to provide a world-class front-desk experience and support daily office operations. The role involves processing vendor invoices, routine accounting tasks, and coordinating facility interactions.

The ideal candidate will have strong Excel/Word skills, 2+ years’ related experience, and familiarity with Oracle and AP processes. This is a full-time position with benefits and room for growth.