Administrative Clerk

Harboroaks; Highlands (MA); On-site; USD 17,000 - 25,000; Full time

Job summary

Haverhill Pavilion is seeking an Administrative Clerk to support front desk operations and general clerical tasks. The role includes greeting visitors, handling routine inquiries, and coordinating with facilities staff to maintain a smooth office workflow.

This position requires a high school diploma or equivalent and involves weekend and selected weekday shifts, with an hourly rate of $15.00. The successful candidate will contribute to a secure, well-organized office environment.

Qualifications

• High School diploma or equivalent required.

Responsibilities

• Handle front office reception and general administrative duties.
• Greet visitors, vendors and guests and direct them appropriately.
• Notify facility personnel of visitor arrival.
• Maintain security by following procedures and issuing visitor badges when required.
• Keep track of inventory and coordinate with supply vendors.
• Answer and transfer telephone calls or take messages.
• Handle inquiries and provide general information about the facility.
• Sort and deliver mail and send outgoing mail.
• Copy, file and update paper and electronic documents.

Education

High School diploma or equivalent

Job description

Overview

Haverhill Pavilion is seeking a Administrative Clerk!

• Every weekend from 9:00 AM to 3:00 PM
• Three weekday shifts from 4:00 PM to 8:00 PM

Please note that the hourly rate for this position is$15.00 per hour.

PURPOSE STATEMENT:

Perform general clerical duties in accordance with the office procedures of the facility.

Responsibilities

ESSENTIAL FUNCTIONS:

• Responsible for handlingfront office receptionand general administrative duties.
• Serves visitors, vendors and other outside guests by greeting, welcoming and directing them appropriately.
• Notify facility personnel of visitor’s arrival.
• Maintain security by following established procedures including monitoring guest logbook and issuing visitor badges, if required.
• Keep track of inventory and work with supply vendors to ensure a well-stocked office.
• Answer and transfer telephone calls or take messages.
• Handle facility inquiries and provide general information.
• Sort and deliver incoming mail and send outgoing mail.
• Copy, file and update paper and electronic documents.

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High School diploma or equivalent required.

While this job description is intended to be an accurate reflection of the requirements of the job, management reserves the right to add or remove duties from particular jobs when circumstances (e.g. emergencies, changes in workload, rush jobs or technological developments) dictate.

We are committed toprovidingequalemploymentopportunitiestoall applicantsforemploymentregardlessofanindividual’scharacteristicsprotected byapplicable state,federalandlocallaws.

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