Unit Clerk

Haverhillhr; Haverhill, Northern (MA, KY); Hybrid; USD 25,000 - 28,000; Full time

Benefits offered by this job

Competitive pay

Benefits including medical, dental, &

401(k)

Job summary

Haverhill Rehabilitation and Healthcare Center is seeking a highly organized Unit Clerk to provide clerical support at the nurse's station, handling telephone communications, data entry, and appointment scheduling for residents. Healthcare terminology familiarity and strong English literacy are required for accurate record keeping.

The role emphasizes HIPAA compliance, coordination with nursing staff, and timely processing of admissions, lab reports, and resident information.

Qualifications

• Must be highly organized with attention to detail.
• Able to handle a variety of assignments with moderate complexity.
• Able to read, write, and understand English; HIPAA confidentiality.
• Experience in a long-term care environment is preferred.

Responsibilities

• Deliver admission charts and initiate forms for admission.
• Fax physician orders daily and distribute prints.
• Record daily vitals and weights into the resident chart.
• Maintain orderly nurses station and restock supplies.
• Screen calls and relay messages to nursing staff.
• Schedule physician appointments for residents and communicate updates.

Skills

Strong organizational ability

Manage multiple tasks

Understanding of procedures

Courteous and tactful

Computer literacy

HIPAA confidentiality

Tools

PointClickCare

Windows Office

Job description

Unit Clerk

Job Summary:

We are seeking a highly organized and detail-oriented Unit Clerk to join our team at Haverhill Rehabilitation and Healthcare Center. As a Unit Clerk, you will provide clerical support at the nurse's station, including telephone communications, typing, data entry, and scheduling of resident appointments and transportation. The ideal candidate has experience with medical terminology, strong organizational skills, and the ability to read, write, and understand the English language. Unit Clerk experience in a long-term care environment is preferred.

Job Responsibilities:

• Deliver new admission charts to the unit and initiate forms in preparation for admission
• Fax physician's orders daily and deliver faxed printouts to the appropriate department
• Complete daily transfer of vital signs and weights from the daily assignment sheet to the resident's chart
• Check the supply closet near the nurse's station and request re-stocks as needed
• Maintain an orderly and neat nurses' station
• Screen all incoming phone calls for nursing and forward messages
• Schedule appointments with physicians for residents and relay information to the nursing staff
• Initiate phone calls to physicians, family members, or personnel
• Input data, including daily entry of labs, new admission information on the resident's face sheet (PCC), updates, and revises resident's information daily
• Notify other departments of any applicable changes
• Maintain a current bathing schedule on the bath record for Certified Nurse Aides
• Greet visitors, guests, customers, etc., and provide information/directions in accordance with company policies and procedures
• Ensure residents and their families receive the highest quality of service in a caring and compassionate atmosphere
• Prepare monthly nurse aide records, monthly summaries, and file previous month's records/summaries as needed
• Deliver lab reports to the appropriate nursing Unit daily and as needed
• Act as Relief Receptionist when the Receptionist is on meal break, break, vacation, ill, or on a planned absence
• Perform other duties as assigned or requested by Management

Job Skills:

• Strong organizational ability
• Ability to handle a variety of assignments with moderate complexity
• Ability to interpret and apply departmental procedures
• Courteous and tactful at all times
• Ability to operate a computer (PointClickCare, Windows Office, etc.)
• Ability to demonstrate discretion in handling confidential information (HIPAA)

Benefits:

• Competitive pay ($18 - $20 HOURLY)
• Opportunity to work with a dedicated team of healthcare professionals
• Medical, dental, and vision insurance for eligible employees
• Paid time off
• Holiday pay
• 401(k)