Administrative Clerk

United Land Services; Florida; On-site; USD 32,000 - 42,000; Full time

Job summary

United Land Services in Florida is seeking an Administrative Clerk who will support key team members through data entry, document preparation, and general office tasks. You will help keep project records organized and ensure accurate information flows between field personnel and the office.

The role requires 3–5 years of administrative experience, proficiency with Microsoft Office, and attention to detail. Prior landscaping or construction exposure is a plus.

Qualifications

• 3-5 years of administrative experience.
• Experience in a blue collar environment is helpful.
• Preferred: landscape or construction industry experience.
• Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint).

Responsibilities

• Compile, update, and maintain company records.
• Use Aspire to schedule construction and landscaping jobs.
• Input data into the Aspire platform accurately.
• Reconcile project totals and hours in the system.
• Provide general clerical support and assist management.

Skills

Integrity

Self-motivation

Math skills

Attention to detail

Oral & written communication

Organizational skills

Team player

Confidentiality

Tools

Microsoft Office

Job description

United Land Services is a leading commercial landscaping company providing year-round landscape maintenance and a full range of landscape services. We work with a variety of properties, including single-family home developments, condominium communities, commercial buildings, and shopping centers. Our services include landscape design and installation, irrigation, hardscapes, and ongoing maintenance, with a focus on providing reliable, high-quality service to our customers.

Join our team as an Administrative Clerk, where you'll play a pivotal role in assisting key team members while contributing to various projects. Your primary responsibilities will encompass data entry, document preparation, and general office support.

Key Responsibilities

• Compile, update, and maintain company records efficiently.
• Utilize Aspire software to schedule construction and landscaping jobs.
• Collect information from documents and field personnel for landscaping projects.
• Accurately input data into the Aspire landscaping platform.
• Reconcile project totals and hours within the system.
• Perform general clerical tasks like photocopying, scanning, faxing, mail distribution, and filing. This position also is responsible for AR & AP duties.
• Assist branch management with tasks such as drafting correspondence and scheduling meetings.
• Review reports for errors in typing, spelling, punctuation, and grammar.
• May be responsible for picking up and distributing materials.
• Maintain and care for company property and equipment.
• Foster positive working relationships with colleagues, vendors, and customers.
• Meet deadlines without compromising on customer service or quality.
• Promote workplace safety.
• Ensure adherence to all relevant codes, laws, rules, regulations, standards, policies, and procedures.
• Complete training classes and seminars as required by management.
• Perform other assigned duties.

Requirements

• 3-5 years of administrative experience.
• Experience in a blue collar environment helpful.
• Preferred: Prior experience in the landscape or construction industry.
• Equivalent combinations of training and experience may substitute for the degree requirement.
• Proficient in Microsoft Office Suite, including Outlook, Excel, and PowerPoint.

Knowledge, Skills & Abilities

• Commitment to representing the company with integrity and professionalism.
• Self-starter with a positive and proactive attitude.
• Basic mathematical skills.
• Strong attention to detail.
• Effective oral and written communication.
• Excellent organizational skills.
• Team player who can also work independently.
• Strict maintenance of confidentiality.

Work Environment | Physical Demands

This role primarily operates in an indoor office setting, with occasional exposure to outdoor elements due to the industry. The position requires extended periods of sitting and repetitive motion, along with occasional standing, walking, lifting (up to 20 lbs), and intermittent moving, climbing, and crouching.