Branch Administrator

United Land Services; Florida; On-site; USD 35,000 - 52,000; Full time

Job summary

United Land Services is seeking a Branch Administrator to support data entry, document preparation, and general office tasks. You will input information into the Aspire platform, update records, and assist with AR & AP duties while collaborating with branch management to keep projects on track.

The role emphasizes accuracy, organization, and professional communication in a blue‑collar service environment. Office-based with occasional field coordination support may occur.

Qualifications

• 3–5 years of administrative experience.
• Proficient in Microsoft Office including Outlook, Excel, and PowerPoint.
• Strong attention to detail and accuracy in data entry.
• Clear written and verbal communication skills.

Responsibilities

• Compile, update, and maintain company records.
• Input data into the Aspire landscaping platform and reconcile project totals.
• Assist branch management with drafting correspondence and scheduling meetings.
• Perform general clerical tasks including scanning, filing, and mail distribution.
• Ensure adherence to company policies and maintain confidentiality.
• Collaborate with team, vendors, and customers to meet deadlines.

Skills

Data entry

Microsoft Office

Attention to detail

Communication

Organization

Team player / independent

Tools

Aspire software

Job description

United Land Services is a leading commercial landscaping company providing year-round landscape maintenance and a full range of landscape services. We work with a variety of properties, including single-family home developments, condominium communities, commercial buildings, and shopping centers. Our services include landscape design and installation, irrigation, hardscapes, and ongoing maintenance, with a focus on providing reliable, high-quality service to our customers.

Join our team as a Branch Administrator, where you'll play a pivotal role in assisting key team members while contributing to various projects. Your primary responsibilities will encompass data entry, document preparation, and general office support.

Key Responsibilities:

• Compile, update, and maintain company records efficiently.

• Utilize Aspire software to schedule construction and landscaping jobs.

• Collect information from documents and field personnel for landscaping projects.

• Accurately input data into the Aspire landscaping platform.

• Reconcile project totals and hours within the system.

• Perform general clerical tasks like photocopying, scanning, faxing, mail distribution, and filing. This position also is responsible for AR & AP duties.

• Assist branch management with tasks such as drafting correspondence and scheduling meetings.

• Review reports for errors in typing, spelling, punctuation, and grammar.

• May be responsible for picking up and distributing materials.

• Maintain and care for company property and equipment.

• Foster positive working relationships with colleagues, vendors, and customers.

• Meet deadlines without compromising on customer service or quality.

• Promote workplace safety.

• Ensure adherence to all relevant codes, laws, rules, regulations, standards, policies, and procedures.

• Complete training classes and seminars as required by management.

• Perform other assigned duties.

Requirements:

• 3-5 years of administrative experience.

• Experience in a blue collar environment helpful.

• Preferred: Prior experience in the landscape or construction industry.

• Equivalent combinations of training and experience may substitute for the degree requirement.

• Proficient in Microsoft Office Suite, including Outlook, Excel, and PowerPoint.

Knowledge, Skills & Abilities:

• Commitment to representing the company with integrity and professionalism.

• Self-starter with a positive and proactive attitude.

• Basic mathematical skills.

• Strong attention to detail.

• Effective oral and written communication.

• Excellent organizational skills.

• Team player who can also work independently.

• Strict maintenance of confidentiality.

Work Environment | Physical Demands:

This role primarily operates in an indoor office setting, with occasional exposure to outdoor elements due to the industry. The position requires extended periods of sitting and repetitive motion, along with occasional standing, walking, lifting (up to 20 lbs), and intermittent moving, climbing, and crouching.