Legal Administrative Assistant (BREG NC)

Kimball, Tirey & St. John LLP; Concord (CA); Hybrid; USD 32,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k)

Paid vacation

Sick time

Job summary

Kimball, Tirey & St. John LLP in Concord, CA is seeking a Legal Administrative Assistant to provide high-volume administrative support for the Business Real Estate practice group, ensuring timely production of all requested work product to maintain a high level of client service.

The role is a full-time, 40-hour workweek with an in-office/hybrid schedule and a starting pay of $23.00-$28.00 per hour DOE, plus a comprehensive benefits package including medical, dental, vision, life, disability,

Qualifications

• Strong organizational skills and ability to multi-task.
• Professional communications skills via telephone and email.
• High attention to detail and sense of urgency.
• Typing speed of 50+ wpm.
• Knowledge of basic office equipment and procedures (copiers, fax machine, scanner, filing).
• Versatile computer skills including Microsoft Office; ProLaw or other case management experience is a plus.

Responsibilities

• Provide high-volume administrative support to staff and attorneys.
• Assist with case intake ensuring information is complete and accurate.
• Review new case documents for detail and accuracy.
• Handle opening of new matters.
• Communicate with courts, vendors, and clients.
• Run conflicts checks and reports.
• Prepare and edit pre-bills and invoices with Accounting coordination.
• Scan, save, and set up new file documents in the system.
• Assist with closing files and other clerical tasks.

Skills

Organizational skills

Multi-tasking

Professional communications

Attention to detail

Typing 50+ wpm

Office equipment knowledge

Microsoft Office

ProLaw knowledge

Tools

ProLaw

Job description

Job Details

Job Location: Concord - Concord, CA 94520

Position Type: Full Time

Salary Range: $23.00 - $28.00 Hourly

Travel Percentage: None

Job Shift: Day

Job Category: Admin - Clerical

About Us

We are an established real estate law firm with offices across California. Our Concord office is looking for a Legal Administrative Assistant to join our fast-paced team. If chosen as the successful candidate, you will be responsible for providing administrative support for the Business Real Estate practice group, with efficient and timely production of all requested work product to ensure that clients are provided the highest level of service.

Compensation

$23-$28/hour DOE

Responsibilities

• Provide high-volume overall administrative assistance to staff and attorneys
• Assist with case intake process, ensuring that all information related to new cases is present and accurate
• Review new case documents and correspondence for detail-oriented, specific information
• Handle the opening of new matters
• Communicate with the courts, vendors, and clients
• Run conflicts checks reports
• Assist with documents to be mailed
• Scan, save, and set up new file documents into document management system
• Prepare retainer agreements and conflict waivers
• Assist with closing files
• Perform extensive data entry with a high level of accuracy
• Prepare and edit pre-bills and invoices, coordinating with the Accounting department to ensure accurate billing information is added to the case management system
• Perform other miscellaneous clerical and/or administrative tasks as needed by the department

Qualifications

We are looking for candidates with the following qualifications:

• Strong organizational skills and ability to multi-task
• Ability to manage a high-volume workload
• Professional communications skills via telephone and email
• High attention to detail and sense of urgency
• Typing speed of 50+ wpm
• Knowledge of basic office equipment and procedures (copiers, fax machine, scanner, filing)
• Versatile computer skills including Microsoft Office - ProLaw or other case management system a plus

The following qualifications are preferred:

• 1+ years working as an administrative assistant
• Previous experience in a law firm
• Experience using NetDocuments

Schedule

Position is full-time at 40 hours/week. Our business hours are 8:30am-5:30pm Monday-Thursday, 8:30am-5:00pm Friday.

We currently offer an in-office/hybrid work model for select positions within the Firm. New hire employees who are offered a hybrid schedule will complete their onboarding and training in-office as deemed necessary for the position by the firm before transitioning to a hybrid schedule, subject to approval by their supervisor.

Why Work for Us?

Our firm offers a rewarding work environment that values a work-life balance and fosters a culture of professional growth and opportunities. We provide a comprehensive compensation package that includes medical, dental, vision, life, disability insurance, 401(k), paid vacation, and sick time.

What employees are saying about working with us:

• “The people, atmosphere, culture, and work/life balance are great.”
• “I always feel included, respected, and a part of the team.”
• “I have been given so many opportunities to grow and have learned so much.”

We are an equal opportunity employer.

All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.