Legal Assistant

WSHB Support Services; Petaluma (CA); Híbrido; USD 52.000 - 76.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive salary package

Bonuses potential

Medical, dental, vision, disability, &

Life insurance

Flexible spending account

PTO & paid holidays

Flexible work from home policy

Referral program

Descripción de la vacante

Wood, Smith, Henning & Berman LLP is seeking an experienced legal secretary for civil litigation in Concord or Petaluma. The role requires 2–5 years in a law firm, with insurance defense preferred, and a hybrid schedule of 2–3 days in-office weekly.

Excellent communication, calendar management, and e-filing skills are essential. The successful candidate will support multiple attorneys, prepare pleadings, manage files, and coordinate with outside firms and insurers.

Formación

• 2–5 years of experience as a legal secretary in a law firm.
• Experience in insurance defense is highly preferred.
• Hybrid work model requiring in-office 2–3 days per week; must reside in Contra Costa or Sonoma County.
• Strong e-filing experience in CA state and Federal courts.
• Excellent written and verbal communication; able to work in a team.

Responsabilidades

• Maintain attorneys' calendars; schedule meetings, depositions, mediations, and travel.
• Communicate with outside law firms to schedule depositions and meetings.
• Proof and finalize correspondence, pleadings, discovery, and motions.
• Prepare and file pleadings and discovery documents with attorney guidance.
• Open and close legal files; manage general correspondence with clients and insurers.
• Record deadlines through docketing and calendar system;
• Assist multiple attorneys and provide trial preparation support.

Conocimientos

e-filing experience

calendar management

communication with law firms

pleadings & discovery

docketing

trial preparation

team player

organizational skills

time management

professional demeanor

multi-tasking

Microsoft Office Suite

Outlook

Word

Excel

iManage

eDockets

Herramientas

Microsoft Office Suite

Outlook

Word

Excel

iManage

eDockets

Descripción del empleo

WSHB Support Services has an immediate opening for a skilled and experienced legal secretary in civil litigation in its Concord or Petaluma office. Qualified candidates must have at least 2-5 years of experience in a legal secretary position in a law firm setting. Insurance defense is highly preferred. This position is currently a hybrid model requiring the individual to come into the office 2-3 days per week. Therefore, you must live in the greater Contra Costa or Sonoma County areas – no exceptions.

Skills and Responsibilities, include but are not limited to the following:

• e-filing experience in California, both State and Federal court
• Familiar with civil, arbitration procedures/filings
• Maintain attorneys calendar by planning and scheduling meetings, depositions, mediations, teleconferences, and travel
• Have the ability to communicate with outside law firms to schedule depositions and other meetings as needed
• Proof and finalize correspondence, pleadings, discovery, motions, and prepare routine shell macros
• Ability to prepare and file pleading documents and discovery documents while consulting with the attorney
• Be able to open and close legal files
• Handle general correspondence between outside law firms, clients, and insurance carriers
• Record and track deadlines through docketing and calendar system
• Assist multiple attorneys
• Trial preparation

Requirements

• Excellent written and verbal communication skills
• Ability to be a team player
• Excellent organizational skills including ability to prioritize and coordinate multiple projects
• Ability to multi-task independently
• Professional and pleasant demeanor
• Time management skills to handle multiple tasks efficiently and accurately
• Knowledge of e-filing systems and eDockets a must
• High level of computer competency, in the complete Microsoft Office Suite; proficiency in Outlook, Word, Excel, iManage document file system
• Requires the ability to work 40 Hours a week M-F 8:30 a.m. - 5:00 p.m.

Benefits include:

• A competitive salary package, including the potential for bonuses
• Insurance including medical, dental, vision, disability, life, and a flexible spending account
• PTO, sick time and paid holidays
• A flexible work from home policy
• Referral program