Administrative Clerk

DMS; Austin (TX); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Benefits package including paid holid​

Vacation

Job summary

DMS in Austin, TX seeks a motivated Receptionist / Office Services Specialist to be the face of the office, manage front-desk reception, answer phone lines, handle deliveries, and maintain supplies in a fast-paced legal environment.

The role involves greeting visitors, routing calls, restocking supplies, processing mail, and providing general administrative support. Opportunities exist to learn internal systems and potentially assist with time entry and scheduling as the team grows.

Qualifications

• Professional image and strong presentability.
• Prior legal office or legal staffing experience preferred.
• Excellent verbal and written communication, time management, and organizational skills.
• High attention to detail with the ability to work independently in a fast-paced environment.
• Must be able to pass a background check and drug screening.

Responsibilities

• Greet on-site visitors and clients with a warm, professional demeanor and announce their arrival.
• Screen and direct a multi-line phone system, take accurate messages, and provide standard office information.
• Monitor, order, and restock office, breakroom, and administrative supplies.
• Send, receive, sort, and route all incoming/outgoing mail, packages, and deliveries.
• Provide general administrative support, including filing, document creation, and maintaining clean common areas.
• Learn internal systems with the potential to assist with legal time entry and scheduling support over time.

Skills

Professional image

Strong presentability

Verbal and written communication

Time management

Organizational skills

Job description

Job Description

Job Description

** Job Summary**

We are seeking a motivated, highly presentable, and detail-oriented Receptionist / Office Services Specialist to join our Austin team. This role serves as the face of the office, managing front-desk reception, handling phone lines, and deliveries, maintaining office supplies, and supporting everyday administrative operations in a fast-paced legal environment.

** Key Responsibilities**

• Greet on-site visitors and clients with a warm, professional demeanor and announce their arrival.
• Screen and direct a multi-line phone system, take accurate messages, and provide standard office information.
• Monitor, order, and restock office, breakroom, and administrative supplies.
• Send, receive, sort, and route all incoming/outgoing mail, packages, and deliveries.
• Provide general administrative support, including filing, document creation, and maintaining clean common areas.
• Learn internal systems with the potential to assist with legal time entry and scheduling support over time.

** Qualifications & Requirements**

• Professional image and strong presentability.
• Prior legal office or legal staffing experience preferred.
• Exceptional verbal and written communication, time management, and organizational skills.
• High attention to detail with the ability to work independently in a fast-paced environment.
• Must be able to pass a background check and drug screening.

** Benefits & Work Schedule**

• ** Schedule:** Full-Time, Monday – Friday (40 hours/week)
• ** Training:** On-the-job training provided

** Benefits:** Benefits package available, including paid holidays and vacation

Company Description

We Save Our Clients Time And Money
DMS has the complete solution to improve your business efficiency, and remove the headaches associated with Administrative & Back-Office tasks. We pride ourselves in providing complete flexibility to help firms increase billables, improve productivity and concentrate on their core business.

Company Description

We Save Our Clients Time And Money
DMS has the complete solution to improve your business efficiency, and remove the headaches associated with Administrative & Back-Office tasks. We pride ourselves in providing complete flexibility to help firms increase billables, improve productivity and concentrate on their core business.