Administrative & Billing Specialist

2220 Engineering Excellence National Account; Cincinnati (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

Engineering Excellence in Cincinnati, OH is seeking an Administrative Clerk to provide general clerical support across the location, following standardized processes and using multiple computer systems. The role includes handling calls, mail, purchasing, petty cash, and timekeeping data.

You will process purchase orders, reconcile inventory and invoices, assist with payroll-related paperwork, and ensure SOX compliance.

Qualifications

• High school diploma or equivalent with one year of clerical or accounting clerk experience.
• Ability to learn and follow company processes and procedures.
• Ability to maintain confidentiality of human resources and sensitive data.
• Ability to work well under pressure and meet deadlines.

Responsibilities

• Answer phones and route calls to the appropriate person.
• Sort, open mail, order office supplies, and maintain files.
• Process petty cash, deposits, and reconcile cash expenditures.
• Create Purchase Orders and obtain management approval per procedures.
• Manage consigned inventory records and reconcile invoices.
• Process extended warranty claims and vendor payments/credits.
• Review timesheets and assist with payroll-related submissions.
• Ensure timely billing and accounts receivable activities.

Skills

Administrative support

Customer service

Communication skills

Attention to detail

Multitasking

Microsoft Word

Excel

Outlook

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

Job description

Engineering Excellence in Cincinnati, OH is seeking an Administrative Clerk to provide general clerical support across the location, following standardized processes and using multiple computer systems. The role includes handling calls, mail, purchasing, petty cash, and timekeeping data.

You will process purchase orders, reconcile inventory and invoices, assist with payroll-related paperwork, and ensure SOX compliance.