Front Desk Specialist & Office Support

TP Mechanical; Cincinnati (OH); On-site; USD 21,000 - 30,000; Full time

Job summary

TP Mechanical in Cincinnati, OH is seeking a friendly receptionist to greet visitors, answer phones promptly, and route calls to the appropriate person. This role supports accounting and administrative tasks as needed.

The ideal candidate has at least two years of receptionist experience, strong communication skills, and proficiency with Windows-based software (Excel/Word) and email systems. High school diploma or equivalent required.

Qualifications

• Minimum 2 years prior Receptionist experience.
• Knowledge of Windows based software (Excel, Word) and any email system.
• Excellent verbal communication skills.
• Pleasant demeanor.
• Punctual- must be time conscious.
• Ability to operate multiple phone line system.

Responsibilities

• Answers the phones in a prompt, pleasant and courteous manner. Transfers calls appropriately.
• Greets all visitors in a prompt, pleasant and courteous manner. Ensure guests are not kept waiting.
• Checks the general voice mail box and forwards messages to the appropriate person.
• Opens and distributes mail ensuring items are date stamped and go to the correct person.
• Helps with miscellaneous projects for the accounting departments data entry, indexing, and check coding, document organization.
• Handles all deliveries to and from the company such as UPS, Fed Ex, mail, etc.
• Office supply inventory and ordering as well as stocking conference room and media room with need supplies
• Maintains and updates phone lists, extension listings, etc.
• All other duties as assigned.

Skills

Verbal communication

Pleasant demeanor

Punctuality

Phone system operation

Multitasking

Education

High School Diploma or equivalent

Tools

Excel

Word

Email systems

Job description

TP Mechanical in Cincinnati, OH is seeking a friendly receptionist to greet visitors, answer phones promptly, and route calls to the appropriate person. This role supports accounting and administrative tasks as needed.

The ideal candidate has at least two years of receptionist experience, strong communication skills, and proficiency with Windows-based software (Excel/Word) and email systems. High school diploma or equivalent required.