Administrative & Billing Coordinator

Total Rentals; Bremerton (WA); On-site; USD 27,552 - 34,440; Full time

Job summary

Total Rentals is seeking an Administrative Assistant to support branch operations, accounting, and invoicing. You’ll review invoices, enter data, and help manage daily financial records, while assisting with showroom needs and customer calls.

We value organization, reliability, and clear communication as you collaborate with operations and accounting to keep the branch running smoothly and accurately.

Qualifications

• 2+ years of experience in administrative, accounting support, office coordination, or operations support.
• Experience in equipment rental, construction, or related industry preferred.
• Strong attention to detail and organizational skills.
• Proficient with Microsoft Office.
• Experience with rental, accounting, or ERP software preferred.
• Clear written and verbal communication skills.
• Professional and customer-friendly approach.

Responsibilities

• Review invoices and route them to accounts payable for processing
• Enter invoices and coordinate required approvals
• Process daily, weekly, and monthly invoices and statements
• Follow up on past-due invoices and customer accounts
• Assist with weekly and monthly reporting between operations and accounting
• Order office and branch supplies
• Maintain accurate administrative and financial records
• Assist with maintaining an organized showroom
• Support promotional ideas and coordinate promotional ordering
• Answer and route incoming calls as needed
• Provide general administrative support to branch operations

Skills

Administrative experience

Attention to detail

Microsoft Office

Communication skills

Tools

ERP software

Accounting software

Job description

Total Rentals is seeking an Administrative Assistant to support branch operations, accounting, and invoicing. You’ll review invoices, enter data, and help manage daily financial records, while assisting with showroom needs and customer calls.

We value organization, reliability, and clear communication as you collaborate with operations and accounting to keep the branch running smoothly and accurately.