Administrative Assistant

Total Rentals; Bremerton (WA); On-site; USD 27,552 - 34,440; Full time

Job summary

Total Rentals is seeking an Administrative Assistant to support branch operations, accounting, and invoicing. You’ll review invoices, enter data, and help manage daily financial records, while assisting with showroom needs and customer calls.

We value organization, reliability, and clear communication as you collaborate with operations and accounting to keep the branch running smoothly and accurately.

Qualifications

• 2+ years of experience in administrative, accounting support, office coordination, or operations support.
• Experience in equipment rental, construction, or related industry preferred.
• Strong attention to detail and organizational skills.
• Proficient with Microsoft Office.
• Experience with rental, accounting, or ERP software preferred.
• Clear written and verbal communication skills.
• Professional and customer-friendly approach.

Responsibilities

• Review invoices and route them to accounts payable for processing
• Enter invoices and coordinate required approvals
• Process daily, weekly, and monthly invoices and statements
• Follow up on past-due invoices and customer accounts
• Assist with weekly and monthly reporting between operations and accounting
• Order office and branch supplies
• Maintain accurate administrative and financial records
• Assist with maintaining an organized showroom
• Support promotional ideas and coordinate promotional ordering
• Answer and route incoming calls as needed
• Provide general administrative support to branch operations

Skills

Administrative experience

Attention to detail

Microsoft Office

Communication skills

Tools

ERP software

Accounting software

Job description

At Total Rentals, we’re more than just an equipment rental company, we’re a team of hard‑working problem‑solvers committed to keeping our customers moving. From construction sites to industrial operations, our crews deliver the gear, the service, and the know‑how to get the job done right. We believe in taking care of our team the same way we take care of our customers: with reliability, respect, and pride in every interaction.

As an Administrative Assistant with Total Rental Center, you’ll provide the administrative and financial support that helps keep branch operations organized and running smoothly. You’ll work closely with operations and accounting to process invoices, maintain accurate records, support reporting, and follow up on outstanding accounts. You’ll also assist with branch supplies, showroom needs, and customer calls as needed.

What You’ll Do

• Review invoices and route them to accounts payable for processing
• Enter invoices and coordinate required approvals
• Process daily, weekly, and monthly invoices and statements
• Follow up on past‑due invoices and customer accounts
• Assist with weekly and monthly reporting between operations and accounting
• Order office and branch supplies
• Maintain accurate administrative and financial records
• Assist with maintaining an organized and professional showroom
• Support promotional ideas and coordinate promotional ordering
• Answer and route incoming calls as needed
• Provide general administrative support to branch operations

Why You’ll Be Successful

You’re organized, dependable, and comfortable working with detailed financial and administrative information. You follow tasks through to completion, communicate clearly, and know how to balance recurring deadlines with unexpected requests.

You enjoy supporting a team and are comfortable communicating with customers, coworkers, vendors, and accounting partners.

Preferred Qualifications

• 2+ years of experience in administrative, accounting support, office coordination, or operations support
• Equipment rental, construction, or related industry experience preferred
• Strong attention to detail and organizational skills
• Proficiency with Microsoft Office
• Experience with rental, accounting, or ERP software preferred
• Comfortable managing recurring deadlines and changing priorities
• Clear written and verbal communication skills
• Professional and customer‑friendly approach

This position requires frequent sitting and computer work, along with walking, standing, bending, and reaching. Employees must be able to lift up to 25 pounds and safely navigate active work areas and jobsites.

Pay Transparency

$20 - $25 USD

All offers of employment are contingent upon successful completion of a pre‑employment background check and drug screening. Background checks may include verification of employment history, education, criminal records, and references. For positions with access to company financial accounts or credit card programs, a credit history check may also be conducted.

All screening is conducted in compliance with the Fair Credit Reporting Act (FCRA) and applicable state and local laws. Candidates will be asked to provide written consent prior to any screening. If results include information that may affect a hiring decision, candidates will have the opportunity to review and respond to the findings before a final decision is made.

Total Rentals is an equal opportunity employer. Background check results are evaluated in context and do not automatically disqualify applicants.

Total Rentals’ Commitment: Equal Opportunity for All

At Total Rentals, we believe great service starts with great people. We’re committed to creating an inclusive, respectful workplace where every employee has the opportunity to contribute and grow. We do not discriminate based on race, color, national origin, religion, age, gender identity, sexual orientation, disability, veteran status, or any other protected class.