Administrative Asst 1 - ADMA1

Lancesoft; Birmingham (AL); On-site; USD 22,000 - 31,000; Full time

Job summary

Lancesoft in Birmingham, AL is seeking an Administrative Assistant 1 to provide essential support for O&M and Capital projects. Responsibilities include timesheet processing, invoice management, and coordination with internal teams.

Candidates should be organized, detail-oriented, and flexible, with strong Microsoft Office skills (Excel and PowerPoint). Experience with Oracle or Maximo is a plus, and there is daily interaction with HR, Compliance, and project teams.

Qualifications

• Administrative and office support experience.
• Proficiency in Microsoft Office, especially Excel and PowerPoint.
• Experience with invoice processing and timesheet management.
• Familiarity with Oracle and Maximo preferred.
• Strong organizational and communication skills.
• Ability to multitask with attention to detail.

Responsibilities

• Process employee timesheets and procurement card reports.
• Process invoices, contracts, and purchase orders.
• Prepare weekly/monthly reports and PowerPoint presentations.
• Maintain project files, S: Drive, and SharePoint.
• Coordinate meetings, travel, events, and office supplies.
• Support daily O&M and Capital project activities.
• Coordinate with HR, Compliance, managers, and project teams.
• Follow company administrative and accounting procedures.

Skills

Administrative support

Time management

Strong communication

Attention to detail

Adaptability

Multitasking

Tools

Microsoft Office

Excel

PowerPoint

SharePoint

Oracle

Maximo

Job description

Job Title: Administrative Assistant 1 Location: Birmingham, AL 35203 Pay Rate: $19.00/hr Shift Timings: 1st shift Job Description: Provide administrative support for O&M and Capital projects, including timesheet processing, invoice management, procurement card reports, project documentation, report preparation, and coordination with internal teams. The candidate must be organized, professional, detail-oriented, and flexible.

Key Responsibilities

• Process employee timesheets and procurement card reports.
• Process invoices, contracts, and purchase orders.
• Prepare weekly/monthly reports and PowerPoint presentations.
• Maintain project files, records, S: Drive, and SharePoint.
• Coordinate meetings, travel, events, and office supplies.
• Support daily O&M and Capital project activities.
• Coordinate with HR, Compliance, managers, and project teams.
• Follow company administrative and accounting procedures.

Required Skills

• Administrative and office support experience.
• Microsoft Office proficiency, especially Excel and PowerPoint.
• Invoice processing and timesheet management.
• Oracle and Maximo experience preferred.
• Document management and recordkeeping.
• Strong organizational and communication skills.
• Multitasking, flexibility, and attention to detail.