Administrative Analyst 1 4P/194

4P Consulting Inc.; Birmingham (AL); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading company is seeking an Administrative Analyst 1 to support department operations in Birmingham, AL. This position involves comprehensive administrative tasks, compliance, and records management. The ideal candidate must demonstrate strong communication skills, attention to detail, and the ability to manage multiple priorities in a professional environment.

Qualifications

• Must have high proficiency in Microsoft Office Suite.
• Strong verbal and written communication skills are essential.
• Experience coordinating travel, events, and financial reporting required.

Responsibilities

• Provide comprehensive administrative support including calendar management and travel arrangements.
• Process government timesheets and ensure compliance with procedures.
• Monitor and maintain inventory of office supplies.

Skills

Attention to detail

Verbal communication

Written communication

Organizational abilities

Time management

Discretion

Team collaboration

Multitasking

Tools

Microsoft Office Suite

Job description

Administrative Analyst 1

Location- Birmingham, AL

Contract -5 months

Position Summary

The Administrative Specialist is responsible for supporting the smooth and efficient operations of the department by performing a broad range of administrative, organizational, and compliance tasks. This role requires excellent attention to detail, strong communication skills, and a high level of professionalism in all interactions. The position also promotes and upholds a safe and collaborative work environment.

Key Responsibilities

Administrative Support

• Provide comprehensive administrative support for department leadership and directors, including:

  • Calendar management

  • Travel arrangements

  • Expense report reconciliation

  • Coordination of meetings and events, including catering and room set-up/breakdown

• Serve as a point of contact for internal and external communication, ensuring professional and prompt responses.

Compliance & Records Management

• Process government timesheets and procurement card reports in a timely and accurate manner.

• Maintain organized records and ensure compliance with Southern Company’s administrative, accounting, and regulatory procedures.

• Assist with invoice submission, purchasing, and procurement support, working closely with the Procurement Specialist.

Office Operations

• Monitor and maintain inventory of office and breakroom supplies.

• Coordinate with building services and vendors as needed to support facility-related needs.

• Provide backup support to other administrative staff during absences or peak work periods.

• Perform ad hoc administrative tasks as assigned.

Required Skills & Qualifications

• High proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).

• Strong verbal and written communication skills.

• Demonstrated ability to manage multiple tasks and prioritize effectively.

• Exceptional attention to detail, organizational abilities, and time management.

• Professional demeanor with a commitment to confidentiality and discretion.

• Ability to work independently while maintaining team collaboration.

• Experience coordinating travel, events, and financial reporting in a corporate environment.