Operations & Projects Administrative Specialist

Lancesoft; Birmingham (AL); On-site; USD 22,000 - 31,000; Full time

Job summary

Lancesoft in Birmingham, AL is seeking an Administrative Assistant 1 to provide essential support for O&M and Capital projects. Responsibilities include timesheet processing, invoice management, and coordination with internal teams.

Candidates should be organized, detail-oriented, and flexible, with strong Microsoft Office skills (Excel and PowerPoint). Experience with Oracle or Maximo is a plus, and there is daily interaction with HR, Compliance, and project teams.

Qualifications

• Administrative and office support experience.
• Proficiency in Microsoft Office, especially Excel and PowerPoint.
• Experience with invoice processing and timesheet management.
• Familiarity with Oracle and Maximo preferred.
• Strong organizational and communication skills.
• Ability to multitask with attention to detail.

Responsibilities

• Process employee timesheets and procurement card reports.
• Process invoices, contracts, and purchase orders.
• Prepare weekly/monthly reports and PowerPoint presentations.
• Maintain project files, S: Drive, and SharePoint.
• Coordinate meetings, travel, events, and office supplies.
• Support daily O&M and Capital project activities.
• Coordinate with HR, Compliance, managers, and project teams.
• Follow company administrative and accounting procedures.

Skills

Administrative support

Time management

Strong communication

Attention to detail

Adaptability

Multitasking

Tools

Microsoft Office

Excel

PowerPoint

SharePoint

Oracle

Maximo

Job description

Lancesoft in Birmingham, AL is seeking an Administrative Assistant 1 to provide essential support for O&M and Capital projects. Responsibilities include timesheet processing, invoice management, and coordination with internal teams.

Candidates should be organized, detail-oriented, and flexible, with strong Microsoft Office skills (Excel and PowerPoint). Experience with Oracle or Maximo is a plus, and there is daily interaction with HR, Compliance, and project teams.