Administrative Asst 1 4P/162

4P Consulting Inc.; Birmingham (AL); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading company in Birmingham is seeking an Administrative Coordinator to ensure efficient office operations. The role involves managing timesheets, compliance tasks, and providing administrative support. Ideal candidates will possess strong organizational skills, multitask effectively, and have experience in office coordination.

Qualifications

• Strong organizational and time management skills required.
• Experience in administrative support or office coordination is preferred.
• Ability to handle multiple tasks with accuracy.

Responsibilities

• Manage timesheets and procurement reports.
• Coordinate meetings, events, and manage travel arrangements.
• Ensure compliance with administrative and accounting standards.

Skills

Organizational skills

Time management skills

Communication skills

Interpersonal skills

Attention to detail

Multitasking

Education

Experience in administrative support or office coordination

Tools

Microsoft Office Suite

Job description

Administrative Coordinator

Location:Birmingham, AL

Contract- 1 Year

Job Summary

The Administrative Coordinator plays a key role in ensuring efficient office operations by managing timesheets, procurement reports, compliance procedures, and administrative support tasks. This position requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment while ensuring compliance with Southern Company’s administrative, accounting, and regulatory standards.

Key Responsibilities

Workplace Safety & Compliance

• Promote and maintain a safe work environment by following company policies and procedures.
• Ensure adherence to Southern Company’s administrative, accounting, and compliance procedures.

Financial & Administrative Processing

• Process, track, and coordinate the completion of staff timesheets and procurement card reports.
• Assist in expense tracking and financial reporting related to administrative functions.

Office Administration & Coordination

• Maintain office supplies to support daily operations.
• Coordinate meetings, events, and office relocations.
• Manage travel arrangements for team members.
• Create and track project correspondence.
• Perform miscellaneous assignments as directed by leadership.

Qualifications & Skills

• Strong organizational and time management skills.
• Ability to handle multiple tasks with a high level of accuracy and efficiency.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong communication and interpersonal skills.
• Experience in administrative support, office coordination, or compliance-related tasks is preferred.