Administrative Asst 1 4P/398

4P Consulting Inc.; Birmingham (AL); On-site; USD 35,000 - 50,000; Full time

Job summary

A consulting firm is seeking an Administrative Assistant 1 in Birmingham, AL to provide vital administrative support. This role requires strong organizational skills, proficiency in Microsoft Office, and effective communication abilities. Responsibilities include managing timesheets, coordinating meetings, and assisting in office relocations. The position emphasizes safety and collaboration and may offer hybrid schedule options.

Qualifications

• 0–3 years of administrative support experience in relevant environments.
• Ability to manage multiple tasks.
• Proficiency with Microsoft Office applications is essential.

Responsibilities

• Coordinate meetings and events.
• Process timesheets and procurement card reports.
• Assist in office relocations as needed.

Skills

Organizational skills

Attention to detail

Customer service orientation

Effective communication

Problem-solving mindset

Education

High school diploma or equivalent

Administrative certifications

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Administrative Assistant 1

Contract- 1 Year

Client- Alabama Power

Location- Birmingham, AL.

Job Summary

We are seeking an Administrative Assistant 1 to provide critical administrative and office support to ensure smooth operations within the department. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a professional and safety-focused environment.

Key Responsibilities

• Promote Safety: Actively contribute to maintaining a safe work environment in all administrative activities.
• Time & Expense Processing: Process, track, and coordinate the completion of staff timesheets and procurement card reports, ensuring accuracy and compliance.
• Policy Compliance: Ensure adherence to Southern Company’s administrative, accounting, and compliance procedures.
• Administrative Support: Perform various office duties including maintaining office supplies, creating and tracking project correspondence, and performing miscellaneous tasks as directed.
• Meeting & Event Coordination: Schedule, organize, and coordinate meetings, workshops, and events as required.
• Travel Support: Manage travel arrangements for staff, including logistics for flights, hotels, car rentals, and related accommodations.
• Office Relocation Support: Assist in coordinating office moves, relocations, or facility setup as needed.

Qualifications

• High school diploma or equivalent required; additional education or administrative certifications preferred.
• 0–3 years of administrative support experience, preferably within utilities, construction, or engineering-related environments.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills with the ability to handle multiple tasks simultaneously.
• Effective written and verbal communication skills.
• Ability to work independently while also supporting team goals.
• Strong customer service orientation and a proactive, problem-solving mindset.

Work Environment

• Office-based position with a strong emphasis on collaboration and safety.
• May require occasional support for field or offsite meetings/events.
• Hybrid schedules may be considered based on department needs.