Administrative Asst 1 4P/135

4P Consulting Inc.; Quinton (AL); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading company is seeking an Administrative Assistant to ensure the efficient operation of their office. The ideal candidate must be highly organized, detail-oriented, and possess strong communication skills. Responsibilities include managing schedules, coordinating meetings, and handling various administrative tasks. This position offers a dynamic work environment where multitasking and adaptability are essential.

Qualifications

• Previous experience in an administrative support role required.
• Proficient in Microsoft Office products (Outlook, Word, Excel, PowerPoint).
• Experience using various applications such as Maximo, Oracle, and Timekeeping.

Responsibilities

• Provide comprehensive administrative support.
• Coordinate meetings and manage travel arrangements.
• Process timesheets and manage calendars.

Skills

Communication

Organizational Skills

Multitasking

Customer Service

Tools

Microsoft Office

Maximo

Oracle

Timekeeping

Job description

Administrative Assistant

Job Summary
The Administrative Assistant provides comprehensive administrative and clerical support to ensure the efficient operation of the office.

Job Responsibilities

• Promote and maintain a safe work environment.

• Process, track, and coordinate the completion of staff timesheets and procurement card reports.

• Ensure adherence to applicable Southern Company administrative, accounting, and compliance procedures.

• Perform various administrative office duties, including maintaining office supplies, coordinating meetings and events, and managing travel arrangements.

• Coordinate office relocations and track project correspondence.

• Manage calendars and coordinate meetings, including logistics such as room scheduling and catering services.

• Assist with meeting notes and maintain internal/external contact lists.

• Manage timekeeping and expense reports.

• Create purchase requisitions and process/reconcile invoices.

• Process training entries and submit training course completions for the department.

• Handle confidential or sensitive information.

• Manage all phases of contractor critical areas access requests and revocations.

• Ensure record retention compliance.

Job Requirements and Preferences

Experience:

• Previous experience in an administrative support role required.

• Proficient in Microsoft Office products (Outlook, Word, Excel, and PowerPoint).

• Experience using various applications such as Maximo, Oracle, and Timekeeping.

Knowledge, Skills, and Abilities:

• Strong communication skills across all levels of the organization.

• Exceptional organizational skills with keen attention to detail.

• Ability to work independently with limited supervision.

• Capability to thrive in a fast-paced environment with shifting priorities.

• Willingness to learn and adapt to company operations, policies, and procedures.

• Proven ability to prioritize tasks and multitask effectively while meeting deadlines with accuracy.

• Strong teamwork skills, coupled with the ability to work autonomously.

Behavioral Attributes:

• Commitment to excellent customer service.

• Self-motivated, proactive, dependable, and responsive.

• Strong interpersonal skills and ability to collaborate as a team player.

• High work ethic and professionalism.

• Positive and adaptable attitude.

This role is ideal for a highly organized and detail-oriented professional looking to support a dynamic work environment efficiently.