Administrative Asst

Comprehensive at Williamsville; Village of Williamsville (NY); On-site; USD 36,000 - 48,000; Full time

Job summary

Comprehensive at Williamsville is seeking an Administrative Assistant to oversee receptionists and handle day-to-day office operations.

You will answer phone calls, emails, schedule meetings, organize files, prepare reports, greet visitors, arrange travel, and coordinate communications across departments while safeguarding confidential information.

Strong organizational skills, attention to detail, and professional communication are essential for supporting managers and staff.

Responsibilities

• Answering phone calls, emails, and other correspondence
• Scheduling meetings, appointments, and calendars
• Organizing files, documents, and records
• Preparing reports, spreadsheets, presentations, and other documents
• Data entry and maintaining databases
• Greeting visitors and providing general customer service
• Ordering office supplies and maintaining inventory
• Coordinating meetings, including agendas and meeting notes
• Making travel arrangements and preparing itineraries
• Assisting managers and staff with daily administrative tasks
• Handling confidential information appropriately
• Coordinating communication between departments, clients, and vendors
• Supporting special projects and other office operations

Job description

The Administrative Asst will oversee all receptionists as well as the duties below.

• Answering phone calls, emails, and other correspondence

• Scheduling meetings, appointments, and calendars

• Organizing files, documents, and records

• Preparing reports, spreadsheets, presentations, and other documents

• Data entry and maintaining databases

• Greeting visitors and providing general customer service

• Ordering office supplies and maintaining inventory

• Coordinating meetings, including agendas and meeting notes

• Making travel arrangements and preparing itineraries

• Assisting managers and staff with daily administrative tasks

• Handling confidential information appropriately

• Coordinating communication between departments, clients, and vendors

• Supporting special projects and other office operations