Administrative Associate II — Faculty Support

Stanford Reglab; United States; On-site; USD 40,000 - 58,000; Full time

Job summary

Stanford Law School is seeking an Administrative Associate to assist faculty and visiting instructors. You will handle inquiries, schedule conferences, draft communications, and manage calendars and travel in line with policies.

The role also involves processing routine financials, coordinating vendors, maintaining website content, and providing HR transactional support when needed, in a collaborative team environment.

Qualifications

• High school diploma and three years of administrative experience.
• Ability to schedule conferences, events and travel.
• Strong proofreading and technical research skills.
• Proficient with office software and email applications.

Responsibilities

• Respond to inquiries and apply defined policies and procedures.
• Schedule, organize, and operate conferences, seminars, and events.
• Draft and disseminate routine communications and materials.
• Plan calendars, resolve conflicts, and arrange travel per policies.
• Process and monitor routine financial transactions.
• Maintain office supplies, coordinate vendor quotes and moves.
• Serve as point of contact for facilities and safety concerns.
• Maintain approved content on websites.
• Provide HR transactional support if needed.
• Guide and train student or contingent workers.

Skills

Computer skills

Organizational skills

Attention to detail

Communication skills

Customer service

Multitasking

Problem solving

Team collaboration

Education

High school diploma

Tools

Office software

Job description

Stanford Law School is seeking an Administrative Associate to assist faculty and visiting instructors. You will handle inquiries, schedule conferences, draft communications, and manage calendars and travel in line with policies.

The role also involves processing routine financials, coordinating vendors, maintaining website content, and providing HR transactional support when needed, in a collaborative team environment.