Administrative Associate II - Ophthalmology Operations

Stanford University School of Medicine; Palo Alto (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Stanford University School of Medicine’s Department of Ophthalmology seeks an Administrative Associate 2 to support daily operations, scheduling conferences and events, drafting routine communications, and serving as a liaison with internal and external vendors.

The role requires a high school diploma with at least three years of administrative experience, strong organizational and communication skills, and proficient computer and office software abilities.

Qualifications

• High school diploma and three years of administrative experience or equivalent combination.
• Proficient computer skills and experience with office software and email applications.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication and customer service abilities.
• Ability to prioritize and multitask in a dynamic environment.

Responsibilities

• Respond to inquiries and serve as a resource on policies and procedures.
• Coordinate scheduling, conferences, seminars, and events, and manage logistics with vendors.
• Draft and disseminate routine communications and documents (presentations, course materials, reports).
• Plan calendars, resolve conflicts, and arrange travel per policies.
• Process routine financial transactions and track office supplies and vendor quotations.

Skills

Customer service

Organization

Communication

Multi-tasking

Scheduling

Education

High school diploma

Job description

Stanford University School of Medicine’s Department of Ophthalmology seeks an Administrative Associate 2 to support daily operations, scheduling conferences and events, drafting routine communications, and serving as a liaison with internal and external vendors.

The role requires a high school diploma with at least three years of administrative experience, strong organizational and communication skills, and proficient computer and office software abilities.