Administrative Associate for Board & Events

Abundance Network; United States; On-site; USD 55,000 - 65,000; Full time

Job summary

The Office of the Board of Trustees at Stanford University is seeking an Administrative Associate 3 to provide comprehensive administrative and operational support with limited supervision. This role supports the Associate Secretary and Project and Events Manager with logistics and staffing for events and meetings on campus.

You will manage relationships with vendors, staff, and Trustees, handle financial transactions, maintain conference spaces, and coordinate office operations to ensure

Qualifications

• High school diploma required; four years of administrative experience or equivalent.
• Bachelor’s Degree preferred.
• Advanced computer skills with office software and email.
• Excellent organizational, verbal and written communication skills.
• Ability to prioritize, multi-task and collaborate with stakeholders.
• Experience supporting C-level executives is a plus.

Responsibilities

• Act on behalf of supervisor to establish priorities and solve administrative problems.
• Schedule, organize, and operate complex conferences, seminars, and events; liaise with vendors.
• Draft documents and correspondence; edit and ensure accuracy of content for various outputs.
• Plan and schedule calendars; arrange travel in compliance with policies.
• Create complex reports and spreadsheets using specialized software.
• Process financial transactions; monitor budgets and reconcile statements; assist with vendor selection.
• Coordinate maintenance services; plan office moves or renovations.
• Supervise staff or student workers, assign workloads, and provide performance input.

Skills

Advanced computer skills

Organizational skills

Verbal and written communication

Customer service

Multitasking

Time management

Education

High school diploma

Bachelor’s Degree

Job description

The Office of the Board of Trustees at Stanford University is seeking an Administrative Associate 3 to provide comprehensive administrative and operational support with limited supervision. This role supports the Associate Secretary and Project and Events Manager with logistics and staffing for events and meetings on campus.

You will manage relationships with vendors, staff, and Trustees, handle financial transactions, maintain conference spaces, and coordinate office operations to ensure