Administrative Associate — Permitting & Records

Department of Environmental Protection; Augusta (ME); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Paid holidays

Vacation leave

Health insurance

Retirement plan

Gym reimbursement

Job summary

The Department of Environmental Protection (DEP) seeks an Office Associate II to join the Bureau of Land Resources at the Augusta headquarters. This role provides clerical and administrative support, formats and issues permit orders, and processes invoices and records management.

Responsibilities include maintaining templates, coordinating payroll-related tasks, organizing files, and supporting hiring activities.

Qualifications

• Training, education, or experience in office and administrative support demonstrates solid knowledge of modern office practices.
• Ability to use independent decision-making on appropriate processes, information to process, and actions to take within standard procedures.
• Ability to work with timelines and schedules and meet deadlines.
• Ability to resolve problems and develop operational improvements.

Responsibilities

• Format and issue permit orders to applicants in a timely manner.
• Update permit order templates and other documents as directed by management.
• Oversee filing of Bureau files and coordinate with State Archives.
• Assist staff with expense reimbursement forms and pay invoices.

Skills

Office support

Independent decision-making

Time management

Attention to detail

Flexibility

Job description

The Department of Environmental Protection (DEP) seeks an Office Associate II to join the Bureau of Land Resources at the Augusta headquarters. This role provides clerical and administrative support, formats and issues permit orders, and processes invoices and records management.

Responsibilities include maintaining templates, coordinating payroll-related tasks, organizing files, and supporting hiring activities.