Administrative Associate: Leadership & Operations Support

Medical College of Wisconsin; Milwaukee (WI); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health coverage

Vacations & Holidays

Tuition reimbursement

Parental leave

EFAP

Pet insurance

On-campus fitness facility

Job summary

The Medical College of Wisconsin (MCW) seeks an experienced Administrative Assistant to support the Anesthesia Community Division. You will draft correspondence, manage calendars, prepare materials for leadership meetings, and coordinate communications across teams.

The role emphasizes organization, proactive problem solving, and professional written and verbal communication while maintaining department files and budgets.

Qualifications

• Associate's degree required; education may be substituted with experience.
• Minimum 3 years of administrative support experience.
• Experience supporting department leaders, coordinating complex calendars, and preparing leadership materials is preferred.

Responsibilities

• Coordinate schedules, maintain calendars, and prepare leadership meeting materials.
• Draft presentations, letters, memos, policies, forms and other documents for leadership review.
• Manage calendars, coordinate meetings, and prepare agendas for leadership meetings and departmental events.
• Serve as a key point of contact for diverse audiences and compose emails and correspondence.
• Conduct research, compile data, and prepare presentations and reports for leadership review.

Skills

Organization

Time management

Communication

Problem solving

Education

Associate's degree

Tools

Microsoft Office

Job description

The Medical College of Wisconsin (MCW) seeks an experienced Administrative Assistant to support the Anesthesia Community Division. You will draft correspondence, manage calendars, prepare materials for leadership meetings, and coordinate communications across teams.

The role emphasizes organization, proactive problem solving, and professional written and verbal communication while maintaining department files and budgets.