Administrative Associate V

Texas A&M University System; College Station (TX); On-site; USD 22,000 - 32,000; Full time

Job summary

Texas A&M University is seeking an Administrative Associate V in Environmental Health & Safety to coordinate daily office operations, maintain records, greet visitors and support budget processes.

The role emphasizes customer service, meeting coordination, and back-office tasks; strong organization, confidentiality, and communication skills required. Based in College Station, TX, this position handles sensitive information and requires professionalism.

Qualifications

• High school diploma or equivalent required.
• Five years of general office or clerical experience required.
• Knowledge of word processing, spreadsheets, and databases.

Responsibilities

• Coordinate daily office support activities and administrative interactions.
• Assist in the coordination of daily workflow and handling confidential matters.
• Maintain files, records, and office supplies.
• Support travel and finance tasks as needed.
• Coordinate departmental meetings and prepare notes.
• Answer main line and respond to inquiries.

Skills

Multitasking

Written communication

Interpersonal skills

Organizational skills

Confidentiality

Independent work

Customer service

Education

High school diploma

Five years of general office experience

Tools

Microsoft Word

Microsoft Excel

Databases

Job description

Job Title

Administrative Associate V

Agency

Texas A&M University

Department

Environmental Health & Safety

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Administrative Associate V is responsible for coordinating daily office support activities and administrative interactions, maintaining administrative records, coordinating meetings, greeting visitors, distributing mail, tracking administrative metrics, and ordering supplies.

Essential Duties

Administrative Support

• Coordinates daily office support activities and administrative interactions

• Assists in the coordination of daily work flow and the resolution of complex, highly sensitive and confidential matter

• Coordinates the maintenance of files, records, office supplies, or equipment

• Maintain office supply inventory and order office supplies as needed

Coordinate meetings

• Coordinate departmental staff meetings, manage calendars for room reservations, order business meals as necessary

• Maintain meeting logs, take, and publish meeting notes, provide assistance with scheduling meetings, guest speakers

• Organize information and materials for distribution

Customer Service

• Answer EHS main line and direct phone calls

• Acts as the point of contact for internal and external clients

• Distribute mail

• Responds to departmental personnel and customer inquiries via email

• Provide general support to visitors

• Gather information for the emergency response phone calls that come in during normal business hours to provide to the team on-call

Business Support

• Create invoices or requisitions for review to the Department of Finance for Operations

• Maintains fiscal and administrative records

• Provides travel support with gas and travel cards

• Serves as back up support for EHS based finance and operations tasks

Assist with departmental administration

• May assist with administration of contracts and summary reports

• Composes correspondence

• Assists with administration of unit, program, or project

• Maintain work anniversaries and birthday databases

• Interacts with IT to update internal directory

• Assists with coordinating student worker tasks

• Makes recommendations for process improvements, administrative changes, or new initiatives

What You Need to Know

Salary

$19.62/hour

Required Education and Experience

• High school diploma or equivalent combination of education and experience
• Five years of experience in general office or clerical work

Knowledge, Skills, and Abilities

• Knowledge of word processing, spreadsheet, and database applications
• Ability to multitask and work cooperatively with others
• Excellent written communication, analytical, interpersonal, and organizational skills
• Ability to work in a high stress environment
• Ability to work with sensitive information and maintain confidentiality
• Ability to work independently once given a project

Other Requirements and Factors

• This position is security sensitive
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.