Administrative & Events Coordinator

Stanford University School of Medicine; Palo Alto (CA); On-site; USD 47,000 - 58,000; Full time

Job summary

Stanford University School of Medicine is seeking an Administrative Associate 2 to provide administrative and operational support in the Department of Biomedical Data Science. This on-site role is a 6-month fixed-term position reporting to the Associate Director of Finance and Administration.

The AA2 will handle calendar management, events, communications, basic financial tasks, and HR-related support as needed, contributing to a supportive team culture.

Qualifications

• Proficient with office software and email applications.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to prioritize and multi-task effectively.

Responsibilities

• Respond to inquiries and take appropriate action.
• Coordinate conferences, seminars, and events including vendors and materials.
• Draft and disseminate routine communications and documents.
• Plan and schedule calendars and arrange travel in compliance with policies.
• Process routine financial transactions and resolve discrepancies.
• Maintain office supplies, coordinate moves and vendor quotes.
• Monitor safety, maintenance, and training requirements; report issues.

Skills

Proficient office software & email

Strong organizational skills

Excellent communication

Customer service orientation

Education

High school diploma + 3 years admin experience

Job description

Stanford University School of Medicine is seeking an Administrative Associate 2 to provide administrative and operational support in the Department of Biomedical Data Science. This on-site role is a 6-month fixed-term position reporting to the Associate Director of Finance and Administration.

The AA2 will handle calendar management, events, communications, basic financial tasks, and HR-related support as needed, contributing to a supportive team culture.