Administrative Associate: Front Desk & Academic Ops

University of Texas at Austin; Austin (TX); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Competitive health benefits

Tuition assistance

Free library access

Job summary

The University of Texas at Austin's Clements Center for National Security seeks an Administrative Associate to provide high-level administrative support to the Academic Affairs team on the UT Austin campus. The role covers front desk operations, accounting tasks, and coordination of faculty and student activities, reporting to the Clements Center Academic Affairs team.

Ideal candidates will have a High School Diploma or GED and at least two years of administrative experience, with strong

Qualifications

• Requires a High School Diploma/GED with a minimum of two years of administrative/clerical function.
• Demonstrated experience supporting complex programs, projects, or initiatives.
• Excellent communication, collaboration, organizational, and problem-solving skills.
• Demonstrated proficiency in programs such as DocuSign, Adobe, and Microsoft Suite.

Responsibilities

• Supports front desk operations, assisting the Academic Affairs Executive Assistant with staffing the front desk directly or scheduling and coordinating student workers to ensure consistent coverage during office hours.
• Engages directly with the UT and wider community and handles incoming/outgoing communications.
• Prepares routine, well-written correspondence for distribution for the academic affairs leadership and team.
• Maintains accurate and professional correspondence logs, files and databases; serves as liaison between leadership, staff and campus partners.
• Provides logistical support for department activities, such as scheduling meetings and maintaining office supplies.

Skills

Communication

Organization

Collaboration

Problem solving

Education

High School Diploma/GED

Tools

DocuSign

Adobe

Microsoft Suite

Job description

The University of Texas at Austin's Clements Center for National Security seeks an Administrative Associate to provide high-level administrative support to the Academic Affairs team on the UT Austin campus. The role covers front desk operations, accounting tasks, and coordination of faculty and student activities, reporting to the Clements Center Academic Affairs team.

Ideal candidates will have a High School Diploma or GED and at least two years of administrative experience, with strong