Administrative Associate 3 - Hybrid, Research & Policy

Stanford Reglab; United States; Hybrid; USD 60.000 - 90.000; Vollzeit

Zusammenfassung

Stanford University is seeking an Administrative Associate 3 to provide complex administrative and operational support within the S-SPIRE Unit on campus. The role is hybrid (on-site and some work from home) and requires strong organization, communication, and problem-solving skills in a busy academic medical environment.

Working under general direction, you will manage calendars, meetings, travel, budgets, and communications for the Faculty Director and staff, with opportunities to lead projects

Qualifikationen

• Experience in higher education or Stanford University systems preferred.
• familiarity with Stanford University Medical Center structure recommended.
• Excellent time management and people skills required.

Aufgaben

• Act on behalf of the supervisor to set priorities and solve administrative problems.
• Schedule and manage complex conferences, events, and vendor logistics within budget.
• Draft and edit documents for presentations, grants, and reports; ensure accuracy.
• Plan calendars, resolve conflicts, and coordinate travel per policies.
• Create complex reports and budgets using specialized software.
• Coordinate maintenance, office moves, and minor renovations.
• May supervise staff or student workers and assign workload.

Kenntnisse

Higher education experience

Academic medical center knowledge

Time management & communication

Ausbildung

High school diploma + 4 years experience

Jobbeschreibung

Stanford University is seeking an Administrative Associate 3 to provide complex administrative and operational support within the S-SPIRE Unit on campus. The role is hybrid (on-site and some work from home) and requires strong organization, communication, and problem-solving skills in a busy academic medical environment.

Working under general direction, you will manage calendars, meetings, travel, budgets, and communications for the Faculty Director and staff, with opportunities to lead projects