Administrative Associate 3, S-SPIRE (Hybrid Opportunity)

Stanford University; Palo Alto (CA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Stanford University, located on the Stanford campus in Palo Alto, seeks an Administrative Associate 3 to provide high-level administrative support to the S-SPIRE Faculty Director and related faculty. The role operates in a hybrid on-site and remote setting within an active academic and medical environment.

The ideal candidate will be highly organized, detail-oriented, proactive, and collaborative, with strong communication skills and the ability to manage competing priorities across diverse

Qualifications

• Experience supporting academic faculty or researchers is preferred.
• Familiarity with university administrative processes is a plus.
• Strong organizational and communication skills are essential.

Responsibilities

• Provide complex administrative and operational support to the S-SPIRE Faculty Director and other faculty and staff.
• Anticipate needs, solve problems, and manage competing priorities in a dynamic academic environment.
• Coordinate communications, scheduling, and logistics across multiple academic and medical stakeholders.

Skills

Administrative support

Communications

Time management

Prioritization

Collaboration

Job description

Please note this position will be based on the Stanford campus and is hybrid (working on-site and working from home) subject to operational need.

From benchtop research to international programs, the Department of Surgery provides exceptional patient care, delivers outstanding undergraduate and graduate education, and advances the field of surgery through innovative basic science and clinical research.

The Stanford-Surgery Policy Improvement Research and Education (S-SPIRE) Unit within the Department of Surgery brings together clinical and research faculty with expertise in implementation science, health economics, bioinformatics, and quantitative, qualitative, and mixed-methods research.

We are seeking an Administrative Associate 3 to provide complex administrative and operational support to the S-SPIRE Faculty Director and other faculty and staff.

Working under general direction with limited supervision, the successful candidate will anticipate needs, proactively solve problems, and independently manage a variety of administrative responsibilities in a dynamic academic and medical environment. The ideal candidate will be highly organized, detail-oriented, self-motivated, and collaborative, with strong business acumen, the ability to manage competing priorities, and excellent communication skills to work effectively with a diverse academic and medical community.

Desired Qualifications:

• Prior work experience at Stanford University and/or in higher education strongly preferred.
• Understanding of the organization of Stanford University Medical Center or similar academic medical center preferred.
• An ideal candidate would exhibit excellent time management skills, communications skills, the ability to set priorities and a passion