Administrative Operations Supervisor, Abdominal Transplantation (Hybrid Opportunity)

Stanfordlivetickets; Palo Alto (CA); Hybrid; USD 90,000 - 120,000; Full time

Job summary

Stanford University’s Department of Surgery, Division of Abdominal Transplantation, seeks an experienced Administrative Operations Supervisor to provide high-level administrative support to the Chief in a hybrid academic-clinical setting. The role requires independent prioritization and management of a complex workload.

The AOS will oversee planning and execution of events, meetings and projects with internal and external partners, ensuring timely execution and professional communications.

Qualifications

• Excellent written and verbal communication skills; ability to write clearly.
• Supervisory experience.
• Ability to independently compose/draft correspondence on behalf of the division leadership.
• Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Prior work experience at Stanford University and/or similar academic medical center preferred.
• Healthcare or natural science background.
• College degree preferred.

Responsibilities

• Oversee planning and execution of recurring events and meetings with internal and external stakeholders.
• Coordinate special projects, events, meetings, seminars and other activities with internal or external parties.
• Provide logistical support for event planning, catering orders, and venue reservations.
• Maintain a system to stay on top of Chief’s clinical, leadership and teaching meetings and events.
• Independently compose, proofread and edit memos, letters and presentations in support of Division Chief activities.
• Oversee other administrative staff.

Skills

Written communication

Verbal communication

Supervisory experience

Draft correspondence

Stakeholder engagement

Stanford experience

Healthcare background

College degree

Education

College degree

Job description

This is a hybrid position (3 days/week in the office and telecommuting 2 days/week). Changes to the hybrid schedule are subject to operational needs.

From benchtop research to international programs, the Department of Surgery provides exceptional patient care, delivers outstanding undergraduate and graduate education, and furthers the field of surgery through innovative basic science and clinical research.
The Division of Abdominal Transplantation seeks an experienced Administrative Operations Supervisor (AOS) to provide administrative support to the Division Chief, a prominent physician leader in a complex academic/clinical environment in the School of Medicine. This position requires an individual who can work independently and with minimal direction in performance of their duties. This position has a complex workload which must be independently prioritized and managed to assure all requirements of the position are accomplished in a timely and efficient manner.

The AOS will oversee the planning and execution of recurring events and meetings with a variety of different internal and external people. This position coordinates special projects, events, meetings, seminars and other activities with others internal or external to the University. The AOS will oversee event planning by providing logistical support, placing catering orders and making venue reservations. In addition, the AOS will maintain a strong system to stay on top of the Chief’s various clinical, leadership and teaching meetings and events. Exceptional writing skill are required to independently compose, proofread and edit a variety of memos, letters and presentations in support of Division Chief clinical, leadership and teaching activities. The incumbent will also oversee other administrative staff.

Desired Qualifications:

• Excellent written and verbal communication skills; ability to write clearly.
• Supervisory experience.
• Ability to independently compose/draft correspondence on behalf of the division leadership.
• Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Prior work experience at Stanford University and/or similar academic medical center preferred.
• Healthcare or natural science background.
• College degree preferred.