ADMINISTRATIVE ASSOCIATE

UAB Medicine; University (FL); On-site; USD 25,278 - 41,052; Full time

Job summary

A leading university healthcare organization is seeking an Administrative Associate to perform essential administrative functions including facilities management and data organization. The ideal candidate should have strong communication skills and a relevant Bachelor's degree with one year of experience. This role offers a dynamic work environment and opportunities for professional growth.

Qualifications

• Bachelor's degree in a related field and one year of related experience required.
• Ability to perform administrative functions with minimal supervision.
• Knowledge of budget maintenance and personnel processing.

Responsibilities

• Provide essential administrative and business support services.
• Coordinate programmatic activities and functions.
• Assist in the preparation and submission of grants.

Skills

Strong communication skills

Proficiency with Microsoft Office products

Preferred knowledge of UAB policies and systems

Education

Bachelor's degree in a related field

Job description

ADMINISTRATIVE ASSOCIATE

University of Alabama at Birmingham

The Department of Anesthesiology seeks an Administrative Associate to perform administrative functions such as facilities management, calendar management, and database organization. The Administrative Associate will create documentation, manage data, and perform special projects as needed.

Key Roles & Responsibilities

• Provide essential administrative and business support services within a school, department, or unit with minimal supervision
• Support functions may include budget maintenance, personnel processing, policy communication, facilities/space management, database and file management, office/clinic management, or patient flow management
• Coordinate programmatic activities and functions
• Conduct special projects related to administrative operations as directed by a supervisor
• Maintain vendor relationships
• Interface with internal and external constituencies
• Provide confidential secretarial or office support for department chairs, division directors, deans, or other executives
• Supervise clerical and secretarial staff
• Assist in the preparation and submission of grants
• Responsible for equipment and furniture repair as needed
• Assist with grants and contracts administration
• Prepare financial reports and analyses

Knowledge, Skills, Abilities & Work Characteristics

• Strong communication skills
• Preferred knowledge of UAB policies and systems
• Proficiency with Microsoft Office products

Hourly Range: $18.35-$29.80

Qualifications

Education

• Bachelor's degree in a related field and one (1) year of related experience required
• Or an equivalent combination of relevant education and/or experience.

Primary Location: University

Job Category: Clerical & Administrative

Organization: 311100000 Anesthesiology Chair Office

Employee Status: Regular

Shift: Day/1st Shift

Work Arrangement: Onsite

Equal Opportunity Statement UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran’s status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB’s Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.