Administrative Associate

Auburn University Montgomery; Montgomery (AL); On-site; USD 30,000 - 45,000; Full time

Job summary

Auburn University Montgomery is seeking a full-time Administrative Associate for the Center for Disability Services. This role involves daily operational support, managing departmental records, and collaborating on outreach efforts. The ideal candidate should have a high school diploma, general office experience, and knowledge of disability laws in higher education is preferred. Join a vibrant university known for its commitment to inclusion and excellence in teaching.

Qualifications

• High school diploma or equivalent and one year of general office experience.
• Experience in disability services is desired.
• Knowledge of disability laws in higher education is beneficial.

Responsibilities

• Code and assemble data; maintain department records.
• Collaborate with Student Affairs for outreach activities.
• Assist with exam proctoring for students with accommodations.

Skills

Office administration

Communication

Customer service

Education

High school diploma or equivalent

Bachelor’s degree in Education, Psychology, or related field

Tools

Microsoft Office Suite

Adobe

Job description

Overview

The Center for Disability Services (CDS) at Auburn University at Montgomery (AUM) is accepting applications for a full time Administrative Associate. This position reports to the Director regarding daily operations and performs a variety of administrative duties for the department.

For full consideration upload a cover letter, resume, and a list of at least three professional references.

Responsibilities

• Code, tabulate, and assemble fiscal, statistical, and related data; collect and post information into computer or manual filing system; monitor purchase orders, follow acceptable/standard bookkeeping procedures, maintain department records/accounts.
• Monitor use of departmental equipment and keep records accordingly.
• Type standard forms, letters, brochures/materials for publication as well as other documents. Operate office machines (copier, scanner, fax, calculator, desktop computers, etc.).
• Collaborate with Student Affairs on various outreach efforts, such as a regular newsletter, a consistent social media presence, and collaborative educational programming on campus.
• Provide administrative duties to assist departmental support functions (e.g. monitoring timesheets, p-card reconciliation, purchase orders and requisitions, etc.).
• Support CDS at campus-wide events, such as Orientation and Warhawk Welcome Week, as needed, as well as department-specific events.
• Assist with exam proctoring for students with alternative testing accommodations.
• Receive office visitors and/or telephone calls; answer routine questions; screen calls/callers; take messages and/or refer to appropriate personnel; pick-up, sort, and deliver mail.
• Ensure optimal operation of office equipment, supplies, and inventories with preventive maintenance.

Qualifications

Minimum Qualifications: High school diploma or equivalent and one year of general office experience. Experience in disability services is desired. Education can be substituted for experience.

Preferred Qualifications: Knowledge of disability laws as they pertain to higher education, including Section 504 of the Rehabilitation Act, the Americans with Disabilities Act and subsequent amendments, WCAG 2.1, FERPA, and the Fair Housing Act.

Preferred Qualifications continued: Experience using accessibility features of Microsoft Office Suite and Adobe.

Preferred Qualifications continued: Bachelor’s degree in Education, Psychology, Counseling, Rehabilitation Services, or related field.

Why Work at AUM?

Located in Alabama’s vibrant state capital, Auburn University at Montgomery is a fast-growing university on the rise. Don’t just take our word for it: The Princeton Review rates us as one of the best colleges in the Southeast, while U.S. News & World Report recently ranked us No. 22 among regional universities in the South for the quality of undergraduate teaching and 38th among all public institutions in the region.

Equal Opportunity Compliance Statement

AUBURN UNIVERSITY AT MONTGOMERY IS AN AFFIRMATIVE ACTION/ EQUAL OPPORTUNITY EMPLOYER.

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Human Resources/Affirmative Action/Equal Employment Opportunity (AA/EEO) strives to ensure an inclusive and equitable working, living, and learning environment for members of the AUM community.