Administrative Associate

The Chronicle Of Higher Education, Inc.; Montgomery (AL); On-site; USD 35,000 - 45,000; Full time

Job summary

The Chronicle Of Higher Education, Inc. is seeking a full-time Administrative Associate for the Center for Disability Services at Auburn University at Montgomery. The position encompasses a variety of administrative duties, including record-keeping and office operations to support students with disabilities.

The ideal candidate will have at least a high school diploma, a year of office experience, and knowledge of disability laws in education. Experience with Microsoft Office and Adobe is also preferred.

Qualifications

• High school diploma or equivalent and one year of general office experience.
• Experience in disability services is desired.
• Knowledge of disability laws and accessibility features.

Responsibilities

• Code and tabulate fiscal, statistical, and related data.
• Operate office machines and type documents.
• Collaborate with Student Affairs on outreach efforts.
• Provide administrative support for departmental functions.
• Assist with exam proctoring for students.
• Monitor departmental equipment usage.

Skills

Office management

Communication

Knowledge of disability laws

Education

High school diploma or equivalent

Bachelor’s degree in relevant field

Tools

Microsoft Office Suite

Adobe

Job description

Job Description

The Center for Disability Services (CDS) at Auburn University at Montgomery (AUM) is accepting applications for a full time Administrative Associate. This position reports to the Director regarding daily operations and performs a variety of administrative duties for the department.

Responsibilities

• Code, tabulate, and assemble fiscal, statistical, and related data; collect and post information into computer or manual filing system; monitor purchase orders, follow acceptable/standard bookkeeping procedures, maintain department records/accounts.
• Monitor use of departmental equipment and keep records accordingly.
• Type standard forms, letters, brochures/materials for publication as well as other documents. Operate office machines (copier, scanner, fax, calculator, desktop computers, etc.).
• Collaborate with Student Affairs on various outreach efforts, such as a regular newsletter, a consistent social media presence, and collaborative educational programming on campus.
• Provide administrative duties to assist departmental support functions (e.g. monitoring timesheets, p-card reconciliation, purchase orders and requisitions, etc.).
• Support CDS at campus-wide events, such as Orientation and Warhawk Welcome Week, as needed, as well as department specific events.
• Assist with exam proctoring for students with alternative testing accommodations.
• Receive office visitors and/or telephone calls; answer routine questions; screen calls/callers; take messages and/or refer to appropriate personnel; pick-up, sort, and deliver mail.
• Ensure optimal operation of office equipment, supplies, and inventories with preventive maintenance.

Qualifications

Minimum Qualifications

High school diploma or equivalent and one year of general office experience. Experience in disability services is desired. Education can be substituted for experience.

Preferred Qualifications

Knowledge of disability laws as they pertain to higher education, including Section 504 of the Rehabilitation Act, the Americans with Disabilities Act and subsequent amendments, WCAG 2.1, FERPA, and the Fair Housing Act.

Experience using accessibility features of Microsoft Office Suite and Adobe.

Bachelor’s degree in Education, Psychology, Counseling, Rehabilitation Services, or related field.

Equal Opportunity Compliance Statement

AUBURN UNIVERSITY AT MONTGOMERY IS AN AFFIRMATIVE ACTION / EQUALOPPORTUNITY EMPLOYER.

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Human Resources / Affimative Action / Equal Employment Opportunity (AA/EEO) strives to ensure an inclusive and equitable working, living, and learning environment for members of the AUM community.