Administrative Associate

Cummins; Coburg (IA); On-site; USD 38,000 - 58,000; Full time

Job summary

Cummins in Coburg, OR is seeking an Administrative Associate to coordinate documents and input data for a distributed team, with limited supervision. You will perform essential clerical duties, manage records, and support daily shop and administrative operations.

The role emphasizes data entry, invoicing, vendor payments, scheduling, and cross-functional coordination to keep business processes efficient and compliant.

Qualifications

• Experience in administrative, service administrator, or customer support roles.
• Proficiency with Microsoft Office, databases, spreadsheets, and business systems.
• Strong organizational and data handling skills.

Responsibilities

• Opening, updating, and invoicing shop work orders.
• Providing administrative support through data entry, reporting, and document management.
• Responding to customer, vendor, and internal inquiries in a timely and professional manner.
• Scheduling meetings, preparing correspondence, and coordinating departmental activities.
• Processing vendor payments and maintaining accurate records within company systems.
• Supporting continuous improvement projects and maintaining departmental procedures.
• Partnering with teammates to ensure smooth day-to-day shop and administrative operations.

Skills

Data entry

Customer service

Organizational skills

Education

High school diploma

Tools

Microsoft Office

Databases

Spreadsheets

Business systems

Job description

Job Summary:

Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Completes work with a limited degree of supervision.

We are looking for a talented Administrative Associate to join our Distribution Business in Coburg, OR.

In this role, you will make an impact in the following ways:

• Opening, updating, and invoicing shop work orders.
• Providing administrative support through data entry, reporting, and document management.
• Responding to customer, vendor, and internal inquiries in a timely and professional manner.
• Scheduling meetings, preparing correspondence, and coordinating departmental activities.
• Processing vendor payments and maintaining accurate records within company systems.
• Supporting continuous improvement projects and maintaining departmental procedures.
• Partnering with teammates to ensure smooth day-to-day shop and administrative operations.

In order to be successful in this role, you will need the following:

• Experience in administrative, service administrator, or customer support roles.
• Strong organizational skills with the ability to manage multiple priorities.
• Experience with work order management, invoicing, and documentation.
• Proficiency with Microsoft Office, databases, spreadsheets, and business systems.
• Strong communication and customer service skills.
• Ability to work independently while supporting a collaborative team environment.
• Experience supporting shop operations, service departments, or maintenance environments is preferred.
• High attention to detail and accuracy when handling data, reports, and records.

opens and invoices Shop work orders and other shop functions.

Education, Licenses, Certifications:

High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.

Experience:

Requires significant relevant work experience or specialized skills obtained through education, training or on-the-job experience.

Compensation and Benefits Base

Salary rate commensurate with experience. Additional benefits vary between locations and include options such as our 401(k) Retirement Savings Plan, Cash Balance Pension Plan, Medical/Dental/Life Insurance,

Cummins is an equal opportunity employer. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, sex, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity, or other status protected by law.