Chinese speaking Medical office receiptionst

NY Otolaryngology PLLC; New York (NY); On-site; USD 40,000 - 55,000; Full time

Job summary

A medical clinic in New York is seeking a Chinese speaking Receptionist to manage front desk operations. The ideal candidate will greet patients, handle phone calls, schedule appointments, and offer administrative support. Strong multitasking, organizational skills, and previous medical office experience are essential for this role. This position promises a supportive environment with flexibility in working hours.

Qualifications

• Must speak both Chinese and English.
• Proven experience as a receptionist or similar role in medical settings.
• Hands-on experience with office equipment.

Responsibilities

• Greet and welcome patients as soon as they arrive.
• Answer, screen, and forward incoming phone calls.
• Maintain reception area tidiness and presentability.
• Update calendars and schedule patient appointments.
• Register and verify patient's insurance information.

Skills

Chinese speaking

Multitasking

Customer service

Organizational skills

Proficiency in Microsoft Office Suite

Professional attitude and appearance

Communication skills

Tools

MDland

EPIC

Job description

We are looking for a Chinese speaking Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.

As a Receptionist, you will be the first point of contact for our patients. Our Receptionist’s duties include offering administrative support across the organization. You will welcome patients and greet people who visit the clinic. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations.

Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes patients positively, and executes all administrative tasks to the highest quality standards.

Responsibilities

• Greet and welcome patients as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule patient’s appointment, confirming the next day appointment
• Register patient’s information and verify patient’s insurance information online or via phone calls
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Skills

• Must speak Chinese and English
• Proven work experience as a Receptionist, Front Office Representative or similar role in a medical office settings
• Proficiency in Microsoft Office Suite and other medical registration software, such as MDland, previous experience of EPIC is plus
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• Previous medical office experience or additional certification in Office Management is a plus

Team player