Administrative Assistant, UC Shelter Program

Children's Home of Poughkeepsie; City of Poughkeepsie (NY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

403(b) plan

Paid time off

Job summary

The Children's Home of Poughkeepsie is seeking an Administrative Assistant to support the UC Shelter Program. The role provides clerical and administrative assistance to the Program Director, Assistant Director, and other staff, including intake processing, mail handling, file management, and data requests. Schedule is Monday–Friday, 8:00 a.m.–5:00 p.m.

with occasional changes to 9:30 a.m.–5:30 p.m. The position requires excellent phone skills, strong computer and word processing abilities, and

Qualifications

• High school diploma or equivalent.
• Excellent phone skills.
• Demonstrated clerical skills.
• Strong computer and word processing skills.

Responsibilities

• Assists and performs general clerical duties for UC Program Director, Assistant Director and other staff as needed.
• Admit new UCs into the KaleidaCare system before UC arrival.
• Admit new UCs into the UC Portal during business hours.
• Send, Retrieve and Distribute Mail.
• Files DHS and ORR documentation in UC’s physical file.
• Assistance with CHP/ORR Reports and Data requests as needed.
• Creates binders/labels for newly admitted UCs.
• Process UC possessions.
• Respond to file inquiries.
• Make physical copies of Case Management and Clinical Intake Forms, Family Reunification Packets, and the Sponsor Handbook.
• Records the minutes for weekly Team Meetings and staffing meetings as needed.
• Schedules and coordinates meetings and assists UAC supervisors with staff scheduling as needed.
• Answers phones, receives faxes and appropriately relays/disseminates contacts/paperwork.
• Greets the public in an upbeat and friendly manner.
• Fulfills training responsibilities according to agency regulations.

Skills

Phone skills

Clerical skills

Word processing

Customer service

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

The Children's Home of Poughkeepsie is seeking an Administrative Assistant to support the UC Shelter Program. The role provides clerical and administrative assistance to the Program Director, Assistant Director, and other staff, including intake processing, mail handling, file management, and data requests. Schedule is Monday–Friday, 8:00 a.m.–5:00 p.m.

with occasional changes to 9:30 a.m.–5:30 p.m. The position requires excellent phone skills, strong computer and word processing abilities, and