Administrative Assistant - Shelter Ops & Records

Project Renewal; New York (NY); On-site; USD 46,000 - 50,000; Full time

Job summary

Project Renewal is seeking an Administrative Assistant for the Empire Men’s Shelter program in New York. The role supports the Program Director and staff across maintenance, social services, and operations, handling clerical duties, payroll reimbursements, and personnel paperwork.

The position requires a high school diploma or GED with clerical experience, strong communication, and proficiency with Microsoft Office. Evening and weekend availability is expected to ensure program needs are met.

Qualifications

• High School Diploma or GED with two years of clerical experience, including at least one year with homeless individuals.
• Ability to foster team spirit among staff to provide client services.
• Excellent oral, written, and listening skills are essential.
• Ability to work in a high-pressure, deadline-driven environment while meeting program mandates.

Responsibilities

• Provide administrative/secretarial support to the Program Director and supervisory staff.
• Process petty cash reimbursements.
• Manage the Dayforce system for shelter staff and interns.
• Handle personnel paperwork for hires, separations, and recruitment materials.
• Maintain records of building inspections, incidents, and hospitalizations.
• Organize and maintain the office filing system.
• Perform other duties as assigned by the Program Director.
• Available to work evenings and weekends.

Skills

Communication

Teamwork

Attention to detail

Office etiquette

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Project Renewal is seeking an Administrative Assistant for the Empire Men’s Shelter program in New York. The role supports the Program Director and staff across maintenance, social services, and operations, handling clerical duties, payroll reimbursements, and personnel paperwork.

The position requires a high school diploma or GED with clerical experience, strong communication, and proficiency with Microsoft Office. Evening and weekend availability is expected to ensure program needs are met.