Administrative Assistant- Shelter

Children’s Home; City of Poughkeepsie (NY); Presencial; USD 29.000 - 32.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Weekly pay

Medical insurance

Dental insurance

Vision insurance

403(b) retirement plan

Tuition reimbursement

Paid time off

Descripción de la vacante

The Children’s Home of Poughkeepsie is hiring an Administrative Assistant for the UC Shelter Program in Poughkeepsie, NY. You will support the program Director and team with clerical tasks, data entry, and communications.

The role requires a high school diploma, excellent phone and clerical skills, and proficiency in MS Office. This is an on-site position with a comprehensive benefits package and a focus on serving children and families in the Hudson Valley.

Formación

• High school diploma or equivalent is required.
• Demonstrated clerical and administrative abilities.
• Proficiency with computers and word processing software.
• Excellent phone skills and ability to engage with the public in person and by phone.

Responsabilidades

• Provide clerical and administrative support to program leadership.
• Process admissions and manage UC-related records and mail.
• Schedule meetings and coordinate staff calendars.

Conocimientos

Phone skills

Clerical skills

Computer skills

Word processing

Customer service

Educación

High School Diploma or equivalent

Herramientas

MS Office

Descripción del empleo

Administrative Assistant- Shelter# Administrative Assistant- ShelterMain House - Poughkeepsie, NY 12601## OverviewSalary Range$21.00 - $23.00 Hourly## DescriptionThe Children's Home of Poughkeepsie has been caring for children throughout the Hudson Valley for over 175 years! We strive to empower children and families to achieve optimal health and well being. We are currently seeking a **Administrative Assistant** to work in our UC Shelter Program. **Position Summary:**The Administrative Assistant provides clerical and administrative support to the program Director of the Nuevas Alas Program. **Essential Functions and Responsibilities:**1. Assists and performs general clerical duties for UC Program Director, Assistant Director and other Staff as needed.2. Admit new UCs into the KaleidaCare system before UC arrival3. Admit new UCs into the UC Portal during business hours4. Send, Retrieve and Distribute Mail5. Files DHS and ORR documentation in UC’s physical file6. Assistance with CHP/ORR Reports and Data requests as needed7. Creates binders/labels for newly admitted UCs8. Process UC possessions9. Respond to file inquiries10. Make physical copies of Case Management and Clinical Intake Forms, Family Reunification Packets, and the Sponsor Handbook11. Records the minutes for weekly Team Meetings and staffing meetings as needed12. Schedules and coordinates meetings and assists UAC supervisors with staff scheduling as needed13. Answers phones, receives faxes and appropriately relays/disseminates contacts/paperwork.14. Greets the public in an upbeat and friendly manner.15. Fulfills training responsibilities according to Children’s Home, NYS Justice Center, OCFS and ORR regulations.16. Is familiar with and adheres to all agency policies and procedures as outlined in the Child Care Manual, Employee Handbook.17. Any other task as delegated by the UC Program Director or Assistant Program Director.**Schedule:**Monday - Friday 8am-5pm, Saturday-Sunday OFF, schedule is subject to change to 9:30 AM–5:30 PM, depending on program needs**The Children's Home offers an outstanding benefit package which includes weekly pay, medical, vision, dental, life insurance, 403(b), tuition reimbursement, paid time off, and a great work environment! Paid time off includes 4 weeks of vacation, 3 personal days, 12 holidays and 9 sick days annually.**## Qualifications*Essential: (Required)*1. High School Diploma or equivalent.2. Excellent phone skills.3. Must be comfortable working with the public, in person and by phone.4. Demonstrated clerical skills.5. Demonstrated strong computer and word processing skills*Non-Essential: (Preferred)*1. Related work experience.*The Children's Home of Poughkeepsie is an Equal Opportunity Employer.**The Children's Home participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the form I-9.*