Administrative Assistant

Project Renewal; New York (NY); On-site; USD 46,000 - 50,000; Full time

Job summary

Project Renewal is seeking an Administrative Assistant for the Empire Men’s Shelter program in New York. The role supports the Program Director and staff across maintenance, social services, and operations, handling clerical duties, payroll reimbursements, and personnel paperwork.

The position requires a high school diploma or GED with clerical experience, strong communication, and proficiency with Microsoft Office. Evening and weekend availability is expected to ensure program needs are met.

Qualifications

• High School Diploma or GED with two years of clerical experience, including at least one year with homeless individuals.
• Ability to foster team spirit among staff to provide client services.
• Excellent oral, written, and listening skills are essential.
• Ability to work in a high-pressure, deadline-driven environment while meeting program mandates.

Responsibilities

• Provide administrative/secretarial support to the Program Director and supervisory staff.
• Process petty cash reimbursements.
• Manage the Dayforce system for shelter staff and interns.
• Handle personnel paperwork for hires, separations, and recruitment materials.
• Maintain records of building inspections, incidents, and hospitalizations.
• Organize and maintain the office filing system.
• Perform other duties as assigned by the Program Director.
• Available to work evenings and weekends.

Skills

Communication

Teamwork

Attention to detail

Office etiquette

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Title: Administrative Assistant

Program: Empire Men’s Shelter

Salary Range: $45,740 - $49,740 per year

Program Description:

The Shelter is a 110-bed, 24/7 general population emergency shelter for homeless men. Our comprehensive services include case management, individual and group counseling, recreational activities, and housing placement assistance. Additionally, on-site medical and psychiatric services are offered in addition to referrals to a wide variety of resources and services that our clients may need.

Overall Responsibilities:

Under the direction of the Program Director with some latitude for independent action, the Administrative Assistant is responsible for performing a myriad of administrative duties to aid in the achievement of goals and objectives of the program; performs related work.

Essential Duties and Responsibilities:

The essential duties of the Administrative Assistant include but are not limited to the following activities:

• The essential duties of the Administrative Assistant include but are not limited to the following activities:
• Performs administrative/secretarial support to the Program Director and the supervisory staff of the maintenance, social services, and operations departments.
• Processes petty cash reimbursement
• Manages the Dayforce system for shelter staff and interns
• Processes all paperwork for personnel actions, including new hires, separated staff, handling recruitment flyers, and related matters
• Maintains accurate records of building inspections, incidents, and hospitalizations
• Organizes and maintains a proper filing system for the office
• Performs other duties as assigned by the Program Director.
• Available to work in the evenings and on weekends.

Qualifications:

• A High School Diploma or GED equivalent with two (2) years of experience of clerical work with a minimum of one (1) year of experience working with homeless individuals.
• Ability to develop and foster, through demonstration, team spirit, enabling staff to overcome the challenges of providing the services needed to the client population
• Excellent oral, writing, and listening skills are a must
• The ability to work well within a highly pressurized, deadline environment, while meeting the short- and long-term mandates of the program
• An ability to interface with all levels of staff and refraining from sharing confidential staff information with others
• Proficiency in Microsoft Office Suite