Administrative Assistant - Shelter Ops & Volunteers

Catholic Charities Eastern Washington; Spokane (WA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Sick leave

Vacation

Health memberships (discounted)

Retirement plan

Long-Term Disability Insurance (free)

Life Insurance (free)

Paid holidays (13)

Job summary

Catholic Charities Eastern Washington is seeking an Administrative Assistant to support the House of Charity shelter. The role involves coordinating scheduling, documentation, purchasing, onboarding, and data tracking, while assisting with volunteer management and IT support.

Strong organizational and communication skills are essential, with attention to HIPAA guidelines. The position emphasizes collaboration with leadership, ensuring accurate timekeeping, invoicing, and donor coordination, in a

Qualifications

• High School Diploma or GED required; professional office experience preferred.
• Strong organizational, communication, and administrative skills.
• Experience with database platforms, cloud tools, and advanced Excel.

Responsibilities

• Provide administrative and operational support to shelter leadership.
• Coordinate scheduling, documentation, purchasing, and onboarding.
• Manage volunteers, records, and donor/invoice processing.
• Support IT tickets and basic tech troubleshooting for staff.
• Ensure HIPAA-compliant handling of client data and reporting.

Skills

Strong organizational skills

Excellent communication

Administrative support

Customer service

Attention to detail

Analytical thinking

Time management

HIPAA awareness

Education

High School Diploma or GED

Professional office experience preferred

Tools

Excel

Database platforms

Cloud-based productivity tools

Job description

Catholic Charities Eastern Washington is seeking an Administrative Assistant to support the House of Charity shelter. The role involves coordinating scheduling, documentation, purchasing, onboarding, and data tracking, while assisting with volunteer management and IT support.

Strong organizational and communication skills are essential, with attention to HIPAA guidelines. The position emphasizes collaboration with leadership, ensuring accurate timekeeping, invoicing, and donor coordination, in a