Secondary Office Admin Position

Sylvania; Shamrock Mobile Home Park (MN); On-site; USD 38,000 - 52,000; Full time

Job summary

Albany Area Secondary School is seeking a dedicated and organized Secondary Office Admin to support the school's administrative operations, ensuring a smooth environment for students, staff, and parents.

This full-time role requires strong communication, attention to detail, and the ability to multitask in a fast-paced educational setting, with responsibilities spanning front-desk duties, records, budgeting, and collaborative tasks with teachers and staff.

Qualifications

• Proven administrative experience, preferably in an educational setting.
• Proficient with Microsoft Office and school management software.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication, with confidentiality.

Responsibilities

• Manage daily office operations, including answering phones, greeting visitors, and responding to inquiries from students, parents, and staff.
• Maintain accurate student records, including attendance, grades, and personal information, in compliance with school policies and regulations.
• Assist in the preparation and distribution of school communications, including newsletters, announcements, and event information.
• Coordinate scheduling for meetings, conferences, and school events, ensuring all logistical details are handled efficiently.
• Support the administration in maintaining inventory of office supplies and ordering necessary materials.
• Assist with financial tasks, including processing invoices, managing petty cash, and maintaining budget records.
• Collaborate with teachers and staff to facilitate communication and address any administrative needs.
• Ensure compliance with school policies and procedures, as well as local, state, and federal regulations.
• Participate in professional development opportunities to enhance skills and knowledge relevant to the position.
• Perform other duties as assigned by the school administration.

Skills

Administrative experience

Strong communication

Excellent organizational skills

Multitasking

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

School management software

Job description

Job Summary

We are seeking a dedicated and organized individual to join our team as a Secondary Office Admin at Albany Area Secondary School. This full-time position plays a vital role in supporting the administrative operations of the school, ensuring a smooth and efficient environment for students, staff, and parents. The ideal candidate will possess strong communication skills, attention to detail, and the ability to multitask in a fast-paced educational setting.

Responsibilities

• - Manage daily office operations, including answering phones, greeting visitors, and responding to inquiries from students, parents, and staff.
• - Maintain accurate student records, including attendance, grades, and personal information, in compliance with school policies and regulations.
• - Assist in the preparation and distribution of school communications, including newsletters, announcements, and event information.
• - Coordinate scheduling for meetings, conferences, and school events, ensuring all logistical details are handled efficiently.
• - Support the administration in maintaining inventory of office supplies and ordering necessary materials.
• - Assist with financial tasks, including processing invoices, managing petty cash, and maintaining budget records.
• - Collaborate with teachers and staff to facilitate communication and address any administrative needs.
• - Ensure compliance with school policies and procedures, as well as local, state, and federal regulations.
• - Participate in professional development opportunities to enhance skills and knowledge relevant to the position.
• - Perform other duties as assigned by the school administration.

Requirements

• - High school diploma or equivalent; associate's or bachelor's degree in a related field preferred.
• - Proven experience in an administrative role, preferably in an educational setting.
• - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with school management software.
• - Excellent organizational skills and attention to detail.
• - Strong interpersonal and communication skills, both written and verbal.
• - Ability to handle sensitive information with confidentiality and discretion.
• - Demonstrated ability to multitask and prioritize effectively in a busy environment.
• - Strong problem-solving skills and a proactive approach to tasks.
• - Commitment to fostering a positive and inclusive school culture.