Administrative Assistant (5814)

Together for Youth; City of Albany (NY); On-site; USD 36,000 - 48,000; Full time

Job summary

Together for Youth in Albany, NY is seeking an organized administrative professional to handle front-office duties, sign-in logs, phones, inquiries, and document management. The role emphasizes accuracy in data entry and proofreading.

Responsibilities include ordering supplies, maintaining office equipment, processing invoices, coordinating training for new hires, and liaising with the landlord. A High School diploma or GED and 1–3 years of experience are required, plus a valid driver’s license.

Qualifications

• Requires High School diploma or GED and 1–3 years of experience.
• Excellent written and oral communication skills, including data entry.
• Ability to work with diverse populations.

Responsibilities

• Handle front-office duties, sign-in logs, phones, inquiries, and document uploading.
• Order supplies, maintain office equipment, filing, shredding, photocopying, and scanning.
• Process and submit invoices; contact vendors as needed.
• Assist in setting up training and ensure new hires are registered.
• Support training compliance and liaise with the landlord regarding office space.
• Assist with hiring paperwork and packets for new hires.

Skills

Communication skills

Data entry

Customer service

Administrative tasks

Education

High School diploma or GED

Job description

Job Responsibilities

• Responsible for administrative duties including being sociably interactive, maintaining sign in log, answering phones, directing, and tracking inquiries, uploading documents to agency intranet, data entry, editing and proofreading documents.
• Responsible for ordering supplies, upkeep and maintenance of office and office equipment, filing, shredding, photocopying, and scanning.
• Process and submit invoices including calling vendors for information and electronic submission.
• Assists with setting up training courses and confirming new hires are registered for the required training.
• Assist in assuring all training is completed and staff remain in compliance with training.
• Acts as a liaison with landlord for office space issues.
• Assist with hiring paperwork including hiring packets for new hires.

Job Requirements

• Minimum High School diploma/GED required.
• Minimum of 1-3 years of experience.
• Must have a valid driver's license.
• Ability to work with an economically and culturally diverse population.
• Administrative, customer services, or human services experience is a plus but not required.
• Must have a Valid Driver's License with acceptable driving history to the Agency.
• Ability to work with economically and culturally diverse population.
• Skills: excellent written and oral communication skills including data entry skills.

Equal Opportunity Employer

Together for Youth is an equal opportunity employer and does not discriminate on the basis of age, race, creed, color, national origin, sexual orientation, military status, sex, pregnancy, gender identity or expression, disability, marital status, or any other basis covered by appropriate law.

We are committed to fostering an inclusive, equitable, and accessible environment where diversity is valued and recognized as a source of strength and enrichment.

We seek to attract talented people from a diverse range of backgrounds and cultures.

As a federal contractor, Together for Youth will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

41 CFR 60-1.35(c)