Administrative Assistant to Veterans Education & Employment

The American Legion; Washington (District of Columbia); On-site; USD 42,000 - 55,000; Full time

Job summary

The American Legion is seeking an organized administrative professional to support the Veterans Education and Employment Director and their Commission, Committees and Division.

You will handle front desk reception, calendar management, meeting coordination, correspondence, travel arrangements, and basic bookkeeping. This role requires strong Office skills and meticulous attention to detail, with opportunities to contribute to events and meetings.

Qualifications

• High school diploma or equivalent; college degree preferred.
• Proficient in Microsoft Office software (Outlook, Word, Excel, PowerPoint).
• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to multitask and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.

Responsibilities

• Serve as receptionist and greet visitors, answer inquiries and create a welcoming environment.
• Screen and redirect phone calls; take messages.
• Receive deliveries; sort and distribute mail.
• Organize and schedule meetings and appointments; maintain calendars.
• Prepare, dispatch and archive correspondence and meeting minutes.
• Prepare monthly reports; maintain filing systems (electronic and physical).
• Coordinate on-site, virtual and other meetings/events; travel arrangements as needed.
• Assist with IT equipment and help desk requests; ensure operation of office equipment.

Skills

Office software proficiency

Time management

Multitasking

Written and verbal communication

Organization and planning

Education

High school diploma

College degree preferred

Job description

The American Legion is seeking an organized administrative professional to support the Veterans Education and Employment Director and their Commission, Committees and Division.

You will handle front desk reception, calendar management, meeting coordination, correspondence, travel arrangements, and basic bookkeeping. This role requires strong Office skills and meticulous attention to detail, with opportunities to contribute to events and meetings.